Aviation Bookkeeper

Aviation Bookkeeper –
Aviation Advisor, Inc. –
Kenosha, WI – Full‑time

Join to apply for the Aviation Bookkeeper role at Aviation Advisor, Inc.. We are seeking a detail‑oriented, organized professional to support our accounting department and serve as a direct interface with clients, aircraft owners, and staff. The ideal candidate will have strong communication skills, an eye for detail, and the ability to thrive in a fast‑paced, dynamic environment.

• Invoicing:
  Create, review and distribute invoices, account statements, monthly aircraft owner’s statements and other financial reports as needed.
• Accounting Reconciliation:
  Review aircraft activity folders, flight logs and expense reports to ensure accurate and prompt invoicing to clients.
• Account Management:
  Maintain and update aircraft fleet subscriptions and maintenance service plans to ensure compliance and proper billing. Maintain accuracy of customer account information while exercising the highest level of confidentiality.
• Support:
  Work closely with and support multiple departments within the organization with accounting and administrative oversight.
• Payroll and HR Support:
  Assist with payroll and additional human resources support.
• Training:
  Learn job responsibilities and train new employees on proper procedures.

• Bachelor’s degree preferred, but not required.
• 2–5 years of applicable work experience preferred.
• Excellent communication skills and ability to interact professionally with internal and external stakeholders, including pilots, maintenance technicians, and regulatory authorities.
• Ability to learn multiple accounting software platforms, primarily Quick Books.
• Proficient in Microsoft Office Suite.
• Detail‑oriented with a high level of accuracy in record‑keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast‑paced environment.
• Flexible mindset with ability to adapt to changing priorities and operational requirements.
• Experience with processing expense reports, billing, invoices, payments and payroll.

Starting at $45,000.00 per year and will increase based on experience.

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• 8‑hour shift
• Monday to Friday

• High school or equivalent (Preferred)

• Accounting/Bookkeeping/Office Administration: 2–5 years (Preferred)

Work Location: In person

Exempt Status: Exempt

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Aviation Advisor, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Aviation Advisor, Inc. makes hiring decisions based solely on qualifications, merit, and business needs at the time.