Office & Accounting Clerk

Job Description

SPI provides hygienic pipe, valves, fittings, pumps, and heat exchangers to industrial companies and industrial service providers. Proliferating our brand as “the people who know sanitary process systems” to the world is a vital part of our growth strategy and we are searching for an Office & Accounting Clerk.

The Office & Accounting Clerk plays a key role in supporting the company’s daily financial, administrative, and office operations. This position is responsible for performing core accounting functions—accounts payable, accounts receivable, and sales order entry—while ensuring accurate recordkeeping and timely processing of financial transactions. The role also manages document indexing and filing to maintain organized, accessible records in compliance with company standards.

In addition to accounting responsibilities, the Office & Accounting Clerk provides comprehensive administrative support to the General Manager, assisting with a variety of tasks that help ensure efficient business operations. This position serves as a central point of coordination for office-related activities, including organizing company lunches and supporting a professional, well-functioning office environment.

Success in this role requires strong attention to detail, a high level of accuracy, excellent organizational skills, and the ability to manage multiple priorities in a fast‑paced setting. Professional communication, discretion, and a proactive approach are essential, as this position frequently interacts with internal teams, customers, and vendors while helping maintain smooth day‑to‑day operations.

SPI employees are actively engaged in our company’s culture and operation, committed to our core values and have a passion for excellence. The successful candidate must be responsible, able to plan and execute his/her daily work requirements with little supervision, and thrive as an individual contributor. We offer an excellent benefits and compensation package.

Salary: $21 - $23 per hour

• Enter and process vendor invoices in the ERP system.
• Match invoices to purchase orders and receiving documents.
• Assist with check runs, ACHs, and other payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate and up‑to‑date supplier account information.

• Prepare and send customer invoices.
• Apply customer payments to the correct accounts.
• Monitor aging reports and alert supervisor of overdue accounts.
• Assist with follow‑up on outstanding receivables.
• Maintain customer account records and documentation.

• Enter customer orders accurately into the ERP system.
• Review purchase orders for correct pricing, terms, and product details.
• Communicate with Sales or Customer Service to resolve missing or unclear information.
• Track and update order status as needed.

• Provide general administrative support such as filing, scanning, data entry, and mail distribution.
• Maintain office supplies, forms, and shared areas.
• Serve as a support resource for other departments as needed.

• Provide broad administrative support to the General Manager, including organizing information, coordinating communications, and assisting with day‑to‑day tasks.
• Assist with scheduling, preparation of documents, and gathering reports or data.
• Help ensure smooth office operations by anticipating needs and providing proactive support.

• Coordinate company lunches, including ordering food, tracking headcounts, and arranging serving areas.
• Ensure timely delivery, orderly setup and breakdown.

• Scan, upload, and index AP, AR, and order‑related documents into the appropriate digital systems.
• Maintain organized electronic and physical filing systems to support audit readiness.

• Education/Training:
  High school diploma or equivalent, preferred.
• College courses in accounting, desired.
• Experience:
  
  Experience in accounting, office administration, or related clerical roles preferred.
• Basic understanding of accounts payable and receivable processes.
• Proficient in Microsoft Excel, Outlook, and general…