Records Supervisor

Overview

GENERAL STATEMENT OF DUTIES:
The Records Supervisor is responsible for directing and supervising the employees and the work performed during a shift in the Joint Services Records Department. Work in this classification allows limited independence of action under the general direction of the Records Manager. The supervisor may be required to work various hours and shifts to accommodate the needs of management and may be required to be on call and respond to work needs during non-duty hours.

This is a non-represented supervisory position. Overtime may be required. This position is subject to a background investigation process and you may or may not qualify for this position.

• Performs all the tasks as required for a Joint Services Records Clerk (view the job description) and, in addition, plans, schedules, and reviews the work of the records clerks; directs and manages approved work methods, policies, and procedures; schedules to insure effective and efficient operations; determines work priorities within authorized limits; maintains staffing levels and arranges for replacement staffing to cover absences;
  
  monitors tardiness, absences, and employee breaks; submits reports, maintains required written and verbal communications with the manager; documents and maintains employee work records; evaluates employees; solves problems; and analyzes and addresses equipment malfunctions.

• Oversees access to secured areas; recommends changes in work methods, policies, and procedures; recommends disciplinary actions; participates in promotional and recruitment processes; assists in training new and existing employees; and performs any other duties required.
• Shall include, but are not limited to, the same as are required for the position of Joint Services Records Clerk and, in addition, knowledge of or the ability to learn and apply accepted supervisory/managerial methods, practices, and techniques; knowledge of law enforcement record functions, regulations, and laws; ability to direct, coordinate, and train the work of others; ability to prepare schedules and comprehensive reports;
  
  and the ability to establish and maintain effective working relationships with a wide range of various executive, departmental, and public representatives.

• All applicants may be required to pass a series of qualifying tests including but not limited to a written examination, data entry test, oral interview, physical examination, drug screening, and a records and background investigation.
• All qualifying applicants will receive consideration for employment without regard to age, race, creed, color, sex, national origin, disability, or political affiliation.
• Must have a high school diploma or G.E.D. and at least one year work experience in law enforcement or records management and at least one year experience in a supervisory or responsible type position, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.