Staff Accountant

Job Title:
Staff Accountant

Job Description

The Staff Accountant is responsible for performing accurate and timely financial activities in accordance with company policies, procedures, and US GAAP. This role primarily manages Accounts Receivable, Credit, and Collections, while also supporting general accounting functions such as month-end, quarter-end, and year-end close, reporting, and data analysis. The position offers growth potential within a dynamic, expanding organization.

Responsibilities

• Perform all Accounts Receivable, Credit, and Collections activities in alignment with company policies and US GAAP.
• Process customer invoices through customer portals and distribute invoicing documentation as required.
• Obtain, verify, and analyze credit references for new and non-current customer accounts, and assign credit terms and limits based on established practices and policies.
• Perform collection activities and follow up with past due customer accounts to ensure timely payment.
• Prepare reports for credit meetings and participate in those meetings.
• Prepare and post all cash receipts and sales transactions in the accounting and finance system.
• Prepare and issue credit memos and invoices related to the sale of supplies.
• Attend Return Material Authorization (RMA) meetings and support related accounting activities.
• Prepare monthly Accounts Receivable securitization reports.
• Forecast and report Days Sales Outstanding (DSO) and provide related analysis.
• Prepare pro forma invoices for cash-in-advance customer accounts.
• Perform periodic audits of sales orders to verify key attributes and ensure accuracy.
• Maintain the sales commissions system for representatives, including calculations and updates.
• Analyze key customer contracts, verify credit requests prior to processing customer rebates, and accrue and reconcile sales rebates on a monthly basis.
• Prepare monthly sales and bookings reports for distribution to business unit leadership and executive staff, including analysis of variances from plan, product mix, and market segment classification.
• Review and audit employee expense reports through expense reporting software to ensure compliance and accuracy, approve reports for closure, and provide reimbursement information to HR while following up on any issues.
• Manage and administer corporate purchasing card accounts, including issuing cards and reconciling American Express and PNC purchasing card accounts.
• Oversee freight bill audits and rebilling of freight charges to customers as appropriate.
• Lead and participate in Accounts Receivable-related internal and external audits, and support other audit activities as needed.

Requirements;

• Bachelors degree in Accounting or Finance.
• 13 years of accounting experience in a manufacturing environment (35 years preferred).
• Strong knowledge of US Generally Accepted Accounting Principles (GAAP) and bookkeeping best practices.
• Experience working with ERP and electronic accounting systems.
• High proficiency in Microsoft Excel, with the ability to pass an Excel skills test.
• Proficiency in Microsoft Office applications.
• Solid understanding of accounting laws, standards, and relevant state and national regulations.
• Excellent written and verbal communication skills with a strong collaborative and team-oriented approach.
• Accurate and precise attention to detail in all financial activities.
• Ability to work in a deadline-driven environment, multitask effectively, prioritize workload, and manage time efficiently.
• Eligibility to obtain any required authorizations under US export regulations, including ITAR 120.15 and EAR Part 772.

This is a full-time, on-site position based in an office environment, working in the facility five days per week. The role involves daily use of ERP and electronic accounting…