Service Accounts Payable Coordinator

Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry.

By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers.

People love working at Hermanson, because we all share the same Core Values:

• Clients First – Caring, win-win, value, quality and service attitude
• Family Matters
  - Safety, wellness, stability, enjoyment and balance
• Character Matters – Integrity, accountability, passionate, and caring
• Team
  - Trust, honesty, respect, reliable and inclusive
• Appreciate – Each other, our successes, and enjoy the journey
• Learn, Grow, Innovate – Challenge the status quo and always compete

The Service Accounts Payable Coordinator supports accurate and timely accounts payable processing for the Service department. This position coordinates vendor and subcontractor invoices, verifies supporting documentation and approvals, resolves discrepancies, and helps maintain complete and accurate service job records. The role works closely with vendors, technicians, service managers, billing, and accounting to support efficient invoice processing and job closeout.

• Provide positive and professional communication with vendors, subcontractors, internal customers, and other departments.
• Receive, review, and process vendor and subcontractor invoices related to service work.
• Verify invoices against purchase orders, work orders, receipts, quotes, and other supporting documentation.
• Confirm proper job, work order, cost code, and general ledger coding before submitting invoices for payment.
• Manage the Service AP inbox, ensuring invoices, questions, and requests are addressed or routed appropriately.
• Actively research and resolve pending purchase orders, incorrect purchase order numbers, and other documentation issues that may delay invoice processing or work order closeout.
• Research and resolve invoice discrepancies, duplicate billings, pricing differences, credits, and payment questions.
• Monitor vendor statements and help identify missing invoices, unapplied credits, or past-due items.
• Communicate with vendors by phone and email to resolve invoicing, payment, credit, and account discrepancies.
• Work with Service team members to resolve outstanding costs, purchase-order issues, and other items preventing older work orders from being closed.
• Assist with new vendor documentation and maintenance requests in accordance with established company processes.
• Assist the Service Purchasing department with the monthly filter order and any other related documentation or coordination
• Process authorized credit card payments and maintain the required supporting documentation.
• Follow established procedures, meet processing deadlines, and work effectively with immediate supervisory staff, including in a remote environment when needed.
• Assist with other duties and departmental projects as requested.

The salary range for this position is $58,000 to $65,000.

(The compensation offered may vary depending on job-related knowledge, skills and experience).

To perform this job successfully, an individual must be able to perform each essential…