Project Coordinator

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Mesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator, you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.

• Set up all retrofit and automation jobs
• Scheduling person — work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in SharePoint.
• Attend job, project review and manpower scheduling meetings — responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
• Coordinate purchase of necessary supplies, equipment and services from appropriate sources.
• Maintain and follow a strong safety program.
• Issue and enter all PO’s and subcontracts required for retrofit projects.
• Liaise with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts.
• Review and approve vendor and subcontractor invoices monthly.
• Enter all retrofit weekly timecards and manage payroll issues with the payroll department.
• Liaise with payroll department for all certified payroll issues.
• Process all required permits and engage in-person city representatives as needed.
• Prepare and submit certificates of insurance.
• Prepare Submittal Manuals as required.
• Issue Payment & Performance Bonds if required by customer.
• Prepare any close-out documents requested and Operation & Maintenance Manuals if required by customer.
• Initiate Warranty Letters when required.
• Assist the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
• Assist the Project Manager with WIP Reports for the end of the month review.
• Support all Project Managers with daily requirements.

• Bachelor’s degree in business administration or equivalent work experience.
• A minimum of three (3) years’ experience in back-office support in the Construction field.
• Strong background with Construction forms and permits necessary.
• Strong administrative skills.
• Computer literate in Microsoft Products.
• Excellent verbal and written communication skills.
• Ability to coordinate and work well with others.
• Ability to work independently or as a member of a team.
• Ability to adapt to ever changing priorities.

Compensation Range: $32 – $46 per hour.

Benefits:
Medical, dental, and vision coverage; flexible spending accounts; life insurance; disability income; 401(k) Savings Plans;
Roth Retirement Savings Plan; deferred compensation; employee assistance and wellness programs; 80 hours of vacation time and 56 hours of sick time per year; 9 paid company holidays per calendar year.

Equal Opportunity Employer/Veterans/Disabled. We are an equal opportunity employer and welcome applicants from diverse backgrounds.