Accounts Payable Generalist

Accounts Payable Generalist
Kent, WA

The NW Carpenters Union (NWCU) represents over 28,000 members in Alaska, Idaho,
Montana, Oregon, Washington, and Wyoming that are changing the industry. We are devoted to
strengthening the lives of our members. With almost 140 years of history and experience, we
are building a brighter future for us all. Come be a part of our team!

Position Summary

The A/P Generalist will perform duties related to accounts payable including, but not limited to,
the collection of detailed backup for every purchase and invoice as required, proper
classification of expenses, work cross-departmentally to gather necessary backup and follow up
with department leadership as needed. The role is responsible for day-to-day planning,
implementing, managing, and controlling of expense-related payment activities including
maintaining and adhering to proper segregation of duties as directed by the Controller.
Additionally, this role will act as the backup to other accounting positions as needed.

Furthermore, this position ensures that payables and their reporting activities are compliant with
NWCU policies and requirements. Its focus is primarily on the timely and accurate payment of
invoices and reoccurring bills, accounting of A/P transactions, providing support to customers,
members, and staff, and performing other A/P tasks such as participating and assisting in
audits, creating journal entries, preparing reports, and supporting the department as needed.
Additionally, other administrative functions may be assigned by the office of the Executive
Secretary-Treasurer.
This position works in tandem with the departments throughout our region and requires
excellent interpersonal and communication skills. This position reports to the Controller.

Responsibilities

• Maintain internal controls to ensure compliance with GAAP and applicable federal, state,
and local regulatory laws and rules for financial and tax reporting

• Ensure payables are processed timely and accurately

• Implement automatic payment of reoccurring expenses

• Pay expenses for NWCU and its other companies

• Pay Local Union dues and UBC per capita

• Verify and reconcile expense reports

• Pay rent/lease, track renewals and related action items

• Manage Market Recovery payments in conjunction with the Market Recovery/Contractor
Liaison Representative

• Assist with managing payments of credit cards

• Assist in managing Council travel expenses

• Complete Separate Segregated Fund political reports required by the IRS, Federal and
State entities

• Pay all organization-related taxes

• Pay monthly Local Union reimbursements

• Review committee reimbursements

• Create and distribute expense forms for committee members

• Manage unclaimed or uncashed A/P funds

• Assist with audit requirements, bond report and LM report submissions, including
reporting of expenses greater than $5,000

• Promote an inclusive and equitable work environment by modeling our core values and
supporting diversity, equity, and inclusion initiatives

• Other duties as assigned

Qualifications

• High school degree required;
Associate degree preferred

• Certified Accounts Payable Professional (CAPP) certification preferred

• Certified Payroll Professional (CPP) certification preferred

• 4+ years' experience in A/P, Payroll, General Ledger activities

• Experience at integrating IT/Systems to improve accounting productivity and accuracy

• Knowledge of Office Suite, Excel, Adobe, and familiarity with software like Quick Books,
Sage or comparable

• Able to prioritize and meet multiple priorities and deadlines

• Ability to collaborate and work effectively across departments/teams while building
trusted relationships and positively influencing others

• Ability to maintain a high level of discretion with confidential information

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear.
Specific vision abilities required by this job include close vision and ability to adjust focus. Also
required is the ability to sit for prolonged periods of time, lift up to 50lbs, climb ladders and
stairs, open filing cabinets, and bend or stand on a stool, as necessary.

Commitment to Diversity,…