Accounts Payable Lead

Description

The Accounts Payable (AP) Lead is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and reconciliations, while also serving as a key resource and leader within the accounts payable function at SHINE SPECT. The ideal candidate will have strong communication skills, a solid understanding of accounting principles, and the ability to thrive in a fast-paced environment.

This position is based in Massachusetts and requires presence on-site three days per week. The base salary range for this position is $75,000-$95,000 per year plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Key Responsibilities:

Accounts Payable Operations

• Lead all aspects of the Accounts Payable function
• Oversee invoice intake, coding, approvals, vendor setup, payment processing, and vendor communications
• Ensure invoices are processed accurately and paid in accordance with agreed-upon payment terms
• Monitor AP aging and proactively address overdue invoices, payment disputes, and vendor escalations
• Review payment batches input including ACH, wire, and check payments

Vendor Relations & Procurement Partnership

• Serve as the primary liaison for vendors and external partners
• Partner closely with Supply Chain, Procurement, Operations, and department Leaders to improve purchasing workflows and vendor management practices
• Partner with Supply chain to maintain vendor master files and oversee vendor onboarding, including W-9 collection and compliance documentation
• Oversee the reconcile vendor statements and investigate discrepancies
• Direct recurring payment schedules and contractual payment obligations

Financial Close

• Ensure timely resolution of discrepancies between invoices, receipts, purchase orders, and vendor statements
• Support month-end and year-end close processes through accurate accruals and AP reporting
• Partner with the Accounting team to ensure completeness and accuracy of liabilities

Workflow Leadership

• Direct and coordinate the day-to-day work of remote, part-time AP support contractors, including task assignment and priority-setting (role does not carry supervisory or people-management authority over these contractors)
• Oversee AP inbox management and workflow assignment
• Conduct workload planning and resource allocation to support business demands

Cash Planning & Vendor Management

• Collaborate with Accounting and Finance leadership to provide visibility into upcoming cash requirements
• Support weekly and monthly payment planning activities
• Develop strong vendor relationships and serve as the primary escalation point for payment inquiries
• Ensure critical vendors are monitored and payment priorities are communicated appropriately

Compliance & Internal Controls

• Ensure compliance with Company policies, approval matrices, and authorized signatory requirements
• Maintain complete audit trails and support documentation
• Support internal and external audit requests related to Accounts Payable activities

Reporting & Metrics

• Track invoice volume, payment cycle times, aging trends, vendor disputes, and team productivity
• Provide regular reporting and recommendations to Accounting leadership
• Support month-end accrual processes by ensuring completeness of liabilities and invoice activity

Requirements

• 3+ years of Accounts Payable experience
• 1+ years of experience leading or directing the work of others (e.g., as a team lead, project lead, or similar role); formal supervisory or people-management experience is not required
• Experience managing high-volume invoice processing environments
• Strong understanding of AP controls, payment processes, and vendor management
• Advanced Microsoft Excel skills
• Exceptional organizational,…