School Business Manager

St. Louis Catholic Covenant School, a ministry of St. Louis Catholic Parish in Pinecrest, Florida, is seeking a full-time School Business Manager to oversee the financial, human resources, payroll, tuition management, and administrative operations of the school.

The School Business Manager is responsible for ensuring that the school's financial and administrative operations are conducted accurately, efficiently, ethically, and in accordance with the policies and procedures of the Archdiocese of Miami, the mission of St. Louis Catholic Parish, and applicable federal and state laws and regulations.

The School Business Manager reports to the Principal and works closely with the Pastor, Principal, Finance Committee, Archdiocese of Miami, faculty and staff, families, and vendors. The position serves as a key administrative and financial resource for the school and supports the Pastor and Principal in the responsible stewardship of the school's financial and administrative resources.

The successful candidate should be highly organized, detail-oriented, trustworthy, and able to manage confidential information while working effectively in a collaborative Catholic school environment.

The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of St. Louis Catholic Parish, St. Louis Catholic Covenant School, and the Archdiocese of Miami.

• Oversee the day-to-day financial operations of the school, ensuring accurate and timely financial records.
• Prepare, review, and monitor monthly financial reports, reconciliations, general ledger activity, accounts receivable, accounts payable, deposits, invoices, and journal entries.
• Work closely with the Archdiocese of Miami and accounting personnel to ensure accurate and timely financial reporting.
• Review financial activity and identify discrepancies, unusual transactions, or areas requiring correction or follow-up.
• Assist the Principal and Pastor with financial analysis, forecasting, and financial decision-making related to the school.
• Prepare and monitor the school's annual operating budget in collaboration with the Principal and Finance Committee, with appropriate communication and coordination with the Pastor.
• Monitor budget-to-actual results and provide explanations and recommendations regarding significant variances.
• Prepare financial information and reports for the Finance Committee, Principal, Pastor, and Archdiocesan requirements.
• Maintain appropriate financial controls and ensure compliance with Archdiocesan policies and procedures.
• Coordinate and provide information required for audits, reviews, and other financial reporting requirements.

Human Resources and Payroll:

• Oversee the administrative aspects of school payroll in coordination with the Archdiocese and payroll provider.
• Maintain accurate and confidential employee personnel and payroll records.
• Coordinate employee onboarding, employment documentation, compensation changes, benefits, and required personnel records.
• Assist the Principal with employee-related administrative and HR matters.
• Monitor compliance with applicable employment policies, Archdiocesan requirements, and federal and state regulations.
• Coordinate annual employee benefits enrollment and serve as a resource to employees regarding payroll and benefits questions.

Tuition, Financial Aid, and Student Accounts:

• Oversee FACTS Tuition Management, including tuition accounts, fees, payments, adjustments, collections, and account reconciliation.
• Monitor student financial accounts and work with families regarding account questions, payment arrangements, and account balances.
• Administer and reconcile tuition assistance, financial aid, and scholarship awards in coordination with school administration.
• Coordinate the school's participation in Florida scholarship programs administered through AAA Scholarship Foundation and Step Up for Students (SUFS), including Family Empowerment Scholarship for Educational Options (FES-EO), Family Empowerment Scholarship for Students with Unique Abilities (FES-UA), and Florida Tax Credit Scholarship (FTC).
• Manage and monitor scholarship information and student participation through EMA (Education Market Assistant), the Step Up for Students platform used to administer and manage scholarship-related information and transactions.
• Maintain accurate records and documentation related to tuition, scholarships,…