Accounts Payable Manager

Salary Range Starting at $65,462; commensurate with experience

The Accounts Payable Manager is a one-year limited-term position with an opportunity to make an immediate impact by strengthening financial controls, improving Accounts Payable and purchasing card processes, and implementing effective, sustainable workflows. This position will oversee the daily operation of the accounts payable functions, including the purchasing card program, with supervisory responsibilities of Accounts Payable staff. The Accounts Payable Manager reports to the Associate Vice President for Finance and Controller and works closely with the entire Controller’s Office team.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee. Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

• Assess current Accounts Payable, purchasing card, and centralized purchasing processes and implement effective workflows, internal controls, and procedures that strengthen efficiency, accountability, and financial stewardship.
• Identify control gaps and operational risks, develop and implement sustainable solutions to strengthen compliance, fraud prevention, transaction monitoring, and segregation of duties.
• Manage all operational aspects of the accounts payable function, ensuring accurate, timely, and compliant processing of institutional payments.
• Supervise Accounts Payable staff, establishing workload priorities, service standards and effective workloads, ensuring adherence to internal controls. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, timekeeping review and approvals, performance management and evaluations, and disciplinary processes including up to termination of employment.
• Manage vendor administration, payment reconciliations, period-end activities, tax documentation, and resolution of complex payment issues.
• Oversee the institutional purchasing card program and processes, ensuring strong and effective controls are in place and maintained by key campus parters.
• Perform regular purchasing card audits that review cardholder and approver activity, following up with enforcement efforts to ensure compliance with University policies are met.
• Oversee centralized purchasing for supplies and services, ensuring appropriate access, transaction controls, reconciliation, and policy compliance.
• Promote responsible stewardship of institutional resources by ensuring accounts payable and purchasing card practices that balance strong financial controls, regulatory compliance, operational efficiency, and effective service to academic and administrative departments.
• Serve as the institutional subject matter expert for accounts payable and purchasing card practices, providing guidance and training to employees, cardholders, and approvers.
• Support Controller’s Office initiatives and special projects as requested, contributing financial, operational, and process improvement expertise to advance departmental priorities and strengthen financial operations.

• Required:
  
  Bachelor’s degree in accounting or related field.
• Required:
  
  Four to five years of relevant and progressive professional experience in accounts payable, inclusive of supervisory duties.
• Required:
  
  Comprehensive knowledge of GAAP and IRS regulations.
• Preferred: CPA , CMA , or MBA
• Preferred:
  Experience with Ellucian Banner in Higher Education.
• Or a combination of equivalent education and/or experience.

• Preferred: CPA or CMA .

• Knowledge of accounting and reporting requirements with in-depth…