Accounts Payable Specialist — Detail-Driven & Fast-Paced

FLSA Status:
Hourly Non-Exempt

Compensation: $23.00 – $28.00 per hour (DOE)

The Accounts Payable Specialist serves as the lead processor for the Accounts Payable function within the Accounting Department. This position is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and account reconciliations while maintaining strong working relationships with internal departments and external vendors. The ideal candidate will possess strong organizational and analytical skills, demonstrate attention to detail, and contribute to the continuous improvement of accounts payable processes and controls.

Job Duties:

Essential Duties and Responsibilities

Accounts Payable Processing

· Enter vendor invoices, purchase orders, receipts, and payment information into the accounts payable system with a high degree of accuracy.

· Process a high volume of vendor invoices and check requests while ensuring proper approvals and compliance with company policies and procedures.

· Execute weekly and scheduled payment runs, including checks, ACH payments, and other approved payment methods.

· Verify invoice coding, account allocations, and supporting documentation prior to processing.

· Review invoices for accuracy and ensure timely payment according to negotiated payment terms.

Vendor and Customer Relations

· Maintain positive working relationships with vendors and internal stakeholders.

· Respond promptly and professionally to vendor and employee inquiries regarding payment status, invoice discrepancies, and related concerns.

· Monitor and manage the Accounts Payable email inbox to ensure timely processing and resolution of inquiries.

· Assist vendors with payment-related questions and documentation requests.

Reconciliation and Reporting

· Reconcile vendor statements and investigate discrepancies to ensure accounts remain accurate and current.

· Prepare weekly cash requirement reports and payment journals for management review and approval.

· Support month-end and year-end closing activities by ensuring accounts payable transactions are recorded accurately and timely.

· Prepare account analyses and reporting as requested by management.

· Maintain organized records and documentation to support audits and financial reporting requirements.

· Establish and maintain vendor master records.

· Process vendor setup requests, updates, and changes, including collection and maintenance of W-9 forms and banking information.

· Audit vendor records periodically to ensure data accuracy, completeness, and compliance with internal controls.

Cross-Functional Support

· Collaborate with Purchasing, Receiving, and other departments to resolve invoice, pricing, receiving, and purchase order discrepancies.

· Assist with process improvement initiatives designed to increase efficiency and strengthen internal controls.

· Support additional accounting and administrative projects as assigned.

Qualifications:

Education

· Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

· Equivalent combination of education and relevant experience may be considered.

Experience

· Minimum of 3 to 5 years of Accounts Payable or general accounting experience required.

· Experience in a manufacturing, food production, agricultural, or high-volume transactional environment is preferred.

Knowledge, Skills, and Abilities

· Strong understanding of accounts payable processes, internal controls, and accounting principles.

· Proficiency in Microsoft Office applications, particularly Excel and Outlook.

· Experience with Microsoft Dynamics NAV and/or Microsoft Dynamics 365 preferred.

· Excellent written, verbal, and interpersonal communication skills.

· Strong analytical, problem-solving, and organizational abilities.

· Ability…