Management Team Secretary

The Role

Support the Management Team at NHS Lanarkshire by providing a comprehensive confidential secretarial and administrative service. The role involves diary management, minute taking, correspondence and event planning.

• Provide diary management and assistance in scheduling meetings.
• Take minutes and prepare reports and documents.
• Prepare distribution of papers for meetings.
• Typist function: correspondence, reports and documents.
• Deal professionally with enquiries from internal & external parties.
• Support planning and organisation of meetings and events, both virtually and face‑to‑face.
• Ensure timely follow‑ups on enquiries.
• Maintain confidentiality, diplomacy and discretion at all times.

• Professional qualification (HNC, Business Admin/Secretarial Studies/Public Administration) or equivalent of 5+ years as a secretary.
• Excellent communication, organisational and planning skills.
• Strong interpersonal customer‑care skills.
• Proficient IT skills – Microsoft Word, Excel, Access, PowerPoint.
• Experience with diary management, calendar coordination and Microsoft Teams essential.
• Experience in an office administrator or secretarial role.
• Excellent written and oral communication, including minute taking.
• Knowledge of NHS systems, Worksmart, and Microsoft Packages.
• Previous secretarial experience at Band 3 level or within NHS/Local Authority.
• High level of initiative, attention to detail and ability to work independently.

Fixed Term – 12 months, full time, 37 hours per week.

Administration, Kirklands – NHS Lanarkshire Headquarters.

• 27 days annual leave (increasing with length of service).
• 8 days public holidays.
• NHS Pension Scheme membership.
• Paid sick leave.
• Occupational health services.
• Employee counselling services.
• Work‑life balance policies.

Business Support Manager:
Kerry Taylor – Kerry.

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Recruitment Administrator:
Lynn Deas – Lynn.