Guidance Office Secretary

Guidance Office Secretary at Gallatin County Schools
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Reports to:

Principal

• Performs secretarial duties for supervisor and other administrative staff
• Receives messages and communicates via telephone with parents, the general public, and school system personnel
• Serves as a receptionist
• Establishes and maintains appropriate records and files; prepares and submits reports to system‑wide service offices, and other offices and agencies as necessary
• Implements approved office policies and procedures under the direction of the Supervisor
• Assists in maintaining cost‑center budgets related to ordering, receiving, and distribution of office materials and supplies
• Prepares correspondence, reports, forms, and materials for duplication and distribution
• Operates office machines and equipment necessary for the efficient operation of the office
• May perform health services duties for which training will be provided
• Performs other duties as assigned by the Supervisor

The work is primarily sedentary and requires the ability to communicate effectively using speech, vision, and hearing. It also requires the use of hands for simple grasping and fine manipulations, and at times requires bending, squatting, reaching, and the ability to lift, carry, push, or pull light weights.

• High School Diploma or G.E.D.
• Three (3) years of successful clerical experience
• Typing/transcription skills (50 w.p.m.)

• Thorough knowledge of business English, spelling, punctuation, and skills in dealing with numbers and statistical data
• Working knowledge of the organization and administration of the school system
• Ability to use resourcefulness and tact in meeting and assisting persons who make inquiries about district policies and procedures

Location:

Hebron, KY