Administrative Coordinator

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical, behavioral, and psychiatric support needs.

Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Coordinator 1 - 2to join our dynamic team.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to be open and willing to follow guidance or instructions.
• Successful Behaviors:
  Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Demonstrating Accountability:
  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Successful Behaviors:
  Owns results, meets standards, and responds to feedback professionally.
• Focusing on Customers:
  The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Successful Behaviors:
  Understands customer needs, communicates clearly, and delivers timely, reliable service.

• Acting with Ethics and Integrity:
  The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Successful Behaviors:
  Acts with integrity, respects confidentiality, and treats people fairly.
• Displaying Professionalism:
  The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Successful Behaviors:
  Follows policies, meets expectations, and communicates clearly and respectfully across situations.
• Driving Results:
  The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Successful Behaviors:
  Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
• Solving Problems:
  The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Successful Behaviors:
  Analyzes problems thoroughly, identifies root causes, and follows through with realistic, adaptable solutions.

No experience or training is required. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Responsible for filing, purging, merging and maintaining records for individuals supported at PSSC including inactive records.
• Ensure documents are filed in chronological order and in proper section of the record as per index and guidelines.
• Ensures signatures, dates, times on all entries and documents are signed and dated appropriately.
• Maintain disclosure log by documenting release of information from record to staff within the facility.
• Audit individual records for work product quality and compliance with the facility’s policy and procedures and legal requirements (Title XIX, Standards and Payments, etc.) content, completeness and accuracy.
• Prepare discharge packet for external agencies receiving discharged individuals.

Location Pinecrest Supports and Services Center - Medical Records
Appointment Type This position may be filled by Probation, Promotion, Demotion, Lateral Transfer or Detail to Special Duty.
Shift 8:00 AM - 4:30 PM Pass Days:
Saturday and Sunday
Salary Administrative Coordinator 1: $10.50 hourly - $18.00 hourly
Administrative Coordinator 2: $12.06 hourly - $20.61
This position may receive shift differential, longevity pay, and Premium Pay.

Career Progression Group
, vacancies may be filled from this recruitment as a Administrative Coordinator 1 or 2 depending on the level of experience of the selected applicant. The maximum salary for the Administrative Coordinator 2 is $42,869.00

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are…