Sr Specialist, Team Operations

A Sr Specialist delivers high quality work to meet broader team, project, or program objectives with minimal oversight and direction. They apply their foundational Operations knowledge and skills to contribute to innovative solutions.

Who You’ll Work With

At Slalom, personal connection meets global scale. Our vision is to enable a world in which everyone loves their work and life. We help organizations of all kinds redefine what’s possible, give shape to the future—and get there. Slalom is seeking a top-notch Senior Specialist to join our Office Operations Team. We are looking for an individual who exudes adaptability, foresight, creativity, and a passion for delivering exceptional customer service.

This individual will have a demonstrated commitment to excellence, collaboration, attention-to-detail, creative problem solving, and big picture thinking. Our ideal candidate will be resourceful, tech savvy, and have outstanding relationship building and interpersonal communication skills.

• This is a primarily in-person role, with the expectation that you are onsite duringcore business hours 5 days per week.
• While some flexibility may be available, you must be proactive and responsive to onsite needs, with the ability to arrive early, stay late, or adjust hours as required to support events, office operations, vendor coordination, catering, and other in-person logistics.
• Demonstrates a high level of reliability and accountability in maintaining a consistent and visible presence in the office.
• Acts as a key onsite point of contact, ensuring a seamless and welcoming experience for employees, guests, and vendors.

Key Responsibilities

Front Desk / Reception

• Greet internal team members and external visitors, manage office and building access/badging, provide parking validation, handle all in-office mail and shipping.
• Primary office point of contact, providing a warm and hospitable experience for team members, clients, vendors, and visitors.

Office Management and Administration

• Responsible for the organization and cleanliness of the office space including purchasing and restocking office supplies, kitchen supplies, snacks, beverages, etc.
• Liaison between Slalom and property management which includes submitting maintenance requests, disseminating building information, coordinating building conference room rentals, and provisioning building and parking access.
• Point of contact for office vendors coordinating deliveries, maintenance tickets, ordering, etc.
• (As needed/if required) provide administrative support to local market leadership such as ordering catering, making reservations, and booking conference rooms.
• Serve as one of the Market’s “Purchasing Super Users” – utilizing company credit card for office and event-related purchases, reconciling all expenses monthly, updating budget trackers, submitting requisitions and invoices via Oracle.
• Manage Slalom’s apparel and gifting stock (if applicable), place Slalom gear orders and any custom orders for internal and external initiatives (as needed).

Event and Meeting Support

• Support internal office meetings and events in the office, including but not limited to coordinating presentation content (deck), scheduling, room preparation, food/beverage orders, supplies, set up, and teardown.
• Ex.) State of the Markets, Quarterlies, Employee Community events, Partners for Good, Celebrations, Trainings, Off-site, On-site, Capability, and/or Regional Meetings
• Support planning and execution of external and larger, office-wide events, including but not limited to set up/teardown, venue sourcing, contracting, food & beverage, communications, swag, design and collateral, registration, A/V, etc.
• Partner with our Employee Community Groups and programs to create impactful team events…