Executive Administrative Assistant

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Alternate Locations: Radnor, PA (Pennsylvania)

Work Arrangement:

Hybrid :
Employee will work 3 days a week in a Lincoln office

Relocation assistance:is not available for this opportunity.

Requisition #:76706

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non-routine assignments for their assigned areas of responsibility independently in accordance with established procedures and guidelines. They will provide a full range of administrative support for assigned Corporate Leadership Group (CLG).

• Communicating and/or coordinating assigned CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders.
• Furnishing and obtaining information from other CLG members and/or external stakeholders which may be confidential in nature.
• Preparing assigned CLG members for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Preparing correspondence, memorandum, and documents, which may be confidential in nature for the CLG member(s) review and approval.
• Preparing complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreading complex documents, presentations, and reports for grammatical and typographical errors.
• Receiving and screening telephone calls, letters, and/or visitors for the assigned CLG member(s) including, answering routine questions, obtaining and furnishing information to save CLG member(s) time.
• Greeting and directing CLG member’s visitors and acting as primary resource for internal and external contacts, facilitating a professional image of LFG.
• Managing assigned CLG member(s) calendar and schedule meetings, conferences, and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
• Arranging and coordinating assigned CLG member(s) travel including preparing itineraries.
• Planning, organizing, and facilitating special projects requested by assigned CLG members.
• Planning and coordinating special events as needed.
• Organizing and maintaining assigned CLG member(s) correspondence and records, following up on pending matters as needed.
• Sorting, reviewing, and distributing assigned CLG member(s) mail.
• Entering assigned CLG member(s) expenses reports into appropriate systems.
• Processing invoices for prompt payment as needed.
• Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed.
• Provides coverage for corporate reception during lunch or paid time off…