Office Administrator

# Office Administrator (4217)
JOHNSTOWN, NY 12095## Overview Salary Range $65,000.00 - $75,000.00 Salary/year Position Type Full Time Job Shift Day Education  Level High School

Travel Percentage None Category Admin  - Clerical## Description
** Summary/ Objective:
** The Office Administrator provides administrative and operational support to executive leadership and management teams. This role serves as a key partner in ensuring the smooth day-to-day functioning of the organization by managing schedules, coordinating communications, supporting business operations, and working closely with department managers across the company.

Key characteristics desired are highly-organized, proactive, professional, resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment. This role plays a critical role in supporting leadership, facilitating cross-functional collaboration, and helping drive organizational efficiency.
*
* Job Responsibilities:

**
* ** Executive & Administrative Support**  + Manage executive and management calendars, schedules, appointments, and priorities.  + Coordinate meetings, conference calls, travel arrangements, and company events.  + Prepare correspondence, reports, presentations, meeting agendas, and other business documents.  + Maintain confidential records, files, and sensitive company information with the highest level of discretion.  + Screen and prioritize communications, ensuring timely responses and effective follow-up.
* ** Operational & Management Support**  + Support the company's operational functions by working closely with department managers across manufacturing, production, supply chain, finance, human resources, quality, and other business units.  + Coordinate day-to-day business activities and assist with cross-functional projects and initiatives.  + Track key projects, action items, deadlines, and organizational priorities to ensure timely completion.  + Facilitate communication between leadership and operational teams to support alignment and business objectives.  

+ Assist management with reporting, documentation, and operational metrics as needed.  + Support planning and execution of company initiatives, meetings, plant visits, audits, and strategic projects.
* ** Organization & Coordination**  + Serve as a central point of coordination for administrative and operational activities across the organization.  + Maintain effective day-to-day organization of business operations and leadership priorities.  + Identify opportunities to improve administrative processes, workflows, and communication methods.  + Coordinate logistics for internal meetings, customer visits, vendor meetings, and special events.  + Support budgeting, expense reporting, purchase requests, and departmental administrative needs.##

Qualifications
** Required Experience /

Education:

*** Minimum of five (5) years of progressively responsible administrative support experience, preferably supporting C-suite executives in a manufacturing, industrial, or fast-paced business environment.
* Demonstrated experience managing complex calendars, coordinating meetings and travel, and handling confidential business information.
* Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
* Exceptional organizational, communication, and time-management skills.
* Ability to independently manage multiple priorities, meet deadlines, and adapt to changing business needs.
* Strong professional judgment and discretion when handling sensitive information.
** Preferred:
*** Associate's degree in Business Administration or a related field, or an equivalent combination of education and experience.
* Experience supporting executive leadership teams, including CEO, President, COO, CFO, or other senior executives.
* Experience working in a manufacturing, production, distribution, or operations-focused organization.
* Experience coordinating cross-functional projects and initiatives involving multiple departments.
* Familiarity with ERP systems, operational reporting, and business performance metrics.