Administrative Assistant

Effective June 12, 2026: our 462 Seventh Ave & 12 West 32nd St offices are relocating to 800 Third Ave, Ste 300, New York, NY 10022

We strive to create a dynamic work environment.

Reid Accountants + Advisors,is hiring! Reid Accountants + Advisors is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC, White Plains and South Carolina. Join a rapidly growing organization with a strategic vision and dynamic plan.

We are seeking a highly organized, detail-oriented, and professional
Administrative Assistant
to join our accounting firm. This position plays a critical role in supporting daily office operations and providing an exceptional client experience. The ideal candidate will demonstrate strong communication skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced professional services environment.

• Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience.
• Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service.
• Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary.
• Manage client interactions both in person and by phone, maintaining confidentiality and a high standard of professionalism.
• Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance.
• Perform other administrative and clerical duties as assigned to support firm operations.
• Monitor and respond to firm email communications as assigned.
• Process incoming and outgoing mail.
• Coordinate and manage client shipments, including Fed Ex and USPS.
• Manage postage, shipping supplies, and shipment tracking.
• Handle fax distribution and document scanning to ensure timely document delivery.
• Maintain and manage the conference room calendar.
• Set up conference rooms for meetings, ensuring rooms are clean, organized, and properly prepared before and after use.
• Monitor inventory levels throughout the year, including increased supply needs during tax season.

• Perform all standard front desk and administrative duties during peak tax season.
• Provide additional administrative support to administrative staff, including assistance with client acceptance processes.
• Monitor and respond to Reid Tax & Advisory email communications as assigned.

• High school diploma or equivalent required; associate degree or higher in a related field preferred.
• Minimum of 2 years of experience in an administrative or office support role; experience in an accounting or professional services firm preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time-management, and multitasking skills.
• Exceptional attention to detail with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor with strong client service skills.

Job Type: Full-time

Schedule:

9:00am – 5:30pm – On-Site Ability to commute/relocate:
Woodbury, NY:
Reliably commute or planning to relocate before starting work (Required)
This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs.

We are excited to invite talented individuals to join our dynamic team! This position offers…