Advancement Associate, Advancement Operations & Planning

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Salary Range: $25.00 To $27.80 Hourly

Job Title:

Advancement Associate, Advancement Operations & Planning

Reports to:

Supervisory Position:

No

Position Status:

Full Time

Travel Required:

No

Hybrid:

Yes

Date:

October 1, 2026

The Advancement Associate, Advancement Operations & Planning, supports the effective administration of fundraising operations, with a focus on prospect management, donor data, gift processing, stewardship, and cross-functional projects. This role maintains accurate constituent information, prepares reports and materials, coordinates acknowledgment and recognition activities, and tracks follow-up to help ensure timely, consistent execution. Working collaboratively across Advancement teams, the associate helps strengthen data quality, operational efficiency, and the donor experience.

The ideal candidate is highly organized, detail-oriented, responsive, and able to manage multiple priorities in a fast-paced environment.

• Support the administration of GBFB's prospect management program, moves management, moves management plans, and prospect status updates.
• Assist with prospect identification, qualification, and data-enrichment projects.
• Research and update donor contact information, communication preferences, and other constituent data.
• Prepare and update prospect lists, reports, meeting materials, and other resources for fundraising staff.
• Track follow-up items and help ensure prospect management activity is documented consistently.
• Coordinate with Prospect Research and frontline fundraisers to address data needs and maintain current prospect information.

• Coordinate cross-functional projects across Senior Management Group portfolios, working with managers to drive execution and alignment.
• Serve as backup as needed to help prepare routine reports, lists, and data extracts to support fundraising, stewardship, and prospect management activities.
• Collaborate with colleagues across Advancement and other departments to complete projects and resolve data or processing questions.
• Work with Advancement Operations, Donor Relations, and Prospect Research on managing project timelines and deadlines to ensure timely results.
• Identify opportunities to improve data quality, operational efficiency, and the donor experience.
• Serves as a backup for customer service/support inquiries for Advancement when needed.
• Support special projects and perform other duties as assigned.

• Provide additional gift-processing support during periods of high donation volume.
• Provide additional support in linking matching gift records in the database during high-volume periods.

• Support timely and accurate donor acknowledgment processes across fundraising programs by providing backup for reporting and review needs.
• Organize, update, and maintain acknowledgment templates and supporting materials.
• Support welcome and stewardship communications for new, recurring, re-engaged, and giving society donors.
• Coordinate with Donor Relations and fundraising teams to ensure donors receive appropriate recognition and stewardship.

• Bachelor's degree or equivalent combination of education and relevant experience.
• Experience supporting fundraising, nonprofit operations, customer service, finance, data administration, or related functions is preferred.
• Strong attention to detail and demonstrated ability to enter, review, and maintain accurate data.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook. Experience using a constituent relationship management or fundraising database is preferred.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Clear written and verbal communication skills and the ability to collaborate effectively with colleagues and stakeholders.
• Sound judgment and discretion when handling confidential donor and organizational information.
• Commitment to providing responsive service and supporting a positive donor experience.
• Demonstrates the required digital competencies that result in the effective usage of the full range of digital technologies…