Executive Office Coordinator

## Executive Office Coordinator Apply:
Workplace & Administration:
USA-MA - Boston Office:
Full time:
Posted 2 Days Ago:
R5507
** THE
· TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. NEXT GEN
· TEAM connects brands with the next generation of consumers. From high school to college and into young adult life, the team takes an audience-first approach, using unrivaled access to understand the passions and interests of these consumers, generate ideas that resonate, and deliver hyperlocal, culturally relevant engagement T GEN
· TEAM’s integrated approach allows clients to understand and engage with Gen Z and Millennial consumers through custom research, peer-to-peer, social and digital, experiential, media, and community integration strategies.
Headquartered in Los Angeles, THE
· TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit*
* ** the.team****.*
* ** JOB OVERVIEW:
** The Executive Office Coordinator will be a core member of a high energy team.  This individual will oversee day-to-day office operations, helping maintain an organized, efficient, and welcoming workplace, while also providing high-level executive administrative support. This person must be proactive in communication and demonstrate attention to detail. Responsibilities include organizing, scheduling, and coordinating administrative activities.  Under the direction of executive management, this position also prepares reports, processes business travel expense reports, and assists with presentations and meeting agendas.

** WHAT YOU'LL DO:*
* * Office Management
** Oversee general condition of office and common area upkeep standards are met, according to established policies & procedures. (i.e., cleanliness, organization).
* Analyze office expenditures and make cost-saving efforts & ordering of major purchase items: furniture, equipment, etc. in coordination with Corporate Operations.
* Oversee renewal of equipment contracts managed in-house, as directed.
* Assist HR and Corporate Operations with new hire process: seat assignments for new hires, issue key fobs & keys, etc.
* Reconcile incoming invoices/proposals/quotes: supplies, misc. repairs, etc.
* Maintain office services by organizing office operations and procedures.
* Monitor and maintains office supplies inventory, ensuring common areas are sufficiently stocked.
* Liaison for building maintenance and management to maintain facilities operations.
* Coordinate office social events and team activities that support company culture and values.  
* Executive Support
** Serve as gatekeeper for incoming queries for executives; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
* Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
* Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.
* Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
* Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
* Prepare documents and presentations under the supervision of executive management for meetings, including formatting and presentation layout.
* File and retrieve documents and reference materials.
* Prepare invoices, reports, memos, letters, and other documents,…