Learning & Development; L&D) Administrative Assistant

Join Arctic Slope Regional Corporation (ASRC), Alaska's largest locally-owned company representing over 13,000 Iñupiaq shareholders and employing over 16,000 people worldwide. Guided by our Iñupiat values, we're not just building careers - we're building a legacy. As we enter our next era of growth, we're seeking talented individuals who want to be part of something meaningful while advancing their own professional journey.

JOB SUMMARY

Under the direction of the Sr. Director of L&D this position is responsible for assisting management and team members on various administrative and department projects throughout Human Resources, with a focus on the services provided by the L&D team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

• 1. Provide professional and effective administrative support to the L&D team and HR Shared Services, including scheduling training sessions, booking venues, and managing logistics.
• 2. Act as the primary point of contact for visitors and internal clients. Handle inquiries from employees and managers.
• 3. Organize and schedule appointments, planning meetings, and taking minutes.
• 4. Research L&D practices to meet organization, departmental, and individual development needs.
• 5. Assist with monthly shareholder and employee statistic reporting process and other regular or ad hoc reports.
• 6. Assist with preparing and scheduling training.
• 7. Assist with preparing flyers, mailers, and other marketing materials.
• 8 Attends events on behalf of L&D.
• 9. Provide administrative support for the Department including ordering supplies and greetings guests.
• 10. At the direction of supervisor, develop and draft content, communications, illustrations, and presentations to effectively present information.
• 11. Assist with special projects, as assigned.
• 12. Travel to annual shareholder meetings, conferences, and offsite events.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

Composure

Is cool under pressure and can handle stress. Can be counted on to hold things together during tough times. Is not knocked off balance by the unexpected.

Self-Development

Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.

Learning on the Fly

Learns quickly when faced with new problems and changes. Experiments to find solutions and enjoy the challenge of unfamiliar tasks.

Functional/Technical Skills

Has the functional/technical knowledge and skills to do the job at a high level of accomplishment.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent.

Three (3) years of related administrative experience with increasing responsibility.

Strong working knowledge of MS Office products (including Excel), Docu Sign, Adobe, Adobe Professional, Canva and similar programs and willingness to become proficient in same.

Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.

Knowledge, understanding and sensitivity to the Iñupiat culture.

Current driver’s license with an acceptable driving record.

The ability to speak and understand the Iñupiaq language is important and preferred.

Experien…