Operations Coordinator; Administrative Support Coordinator II

Job no: 562594
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

The School of Nursing is seeking an Operations Coordinator to provide comprehensive administrative and operational support across its San Diego, Imperial Valley, and Chula Vista locations. This position plays a central role in keeping the School’s academic and administrative operations running effectively, with responsibilities spanning faculty appointments and recruitment, academic scheduling, budgets, accreditation, faculty workload, and personnel processes.

Working closely with School leadership and providing lead direction to administrative and technical staff, the Operations Coordinator manages multiple high-priority processes, interprets university policies and procedures, and helps resolve day-to-day operational issues. This is a highly collaborative role for someone who can see the bigger picture while maintaining the accuracy, organization, and follow-through required in a complex academic environment.

• School Operations
  :
  Coordinate day-to-day administrative and operational functions across the School of Nursing’s multiple locations, serving as a key resource to faculty, staff, leadership, the Dean’s Office, and campus partners.
• Academic Scheduling & Workload
  :
  Coordinate class scheduling and faculty workload reporting, monitor enrollment and FTES activity, and work with faculty and staff to ensure instructional information is accurate and aligned with program needs.
• Faculty Appointments & Recruitment
  :
  Coordinate faculty appointments, lecturer personnel records, leaves and related personnel transactions, and support tenure-track faculty recruitment processes from planning and documentation through candidate interview logistics.
• Budget & Fiscal Coordination
  :
  Oversee operational and instructional budget tracking, maintain accurate fiscal records, reconcile Research Foundation accounts, monitor student assistant funding, and provide guidance on purchasing, travel, and appropriate use of funds.
• Faculty Evaluation & Personnel Processes
  :
  Coordinate administrative aspects of retention, tenure and promotion (RTP), post-tenure review, periodic evaluations, and cumulative reviews while maintaining timelines, documentation, and compliance with established requirements.
• Accreditation & Compliance Support
  :
  Coordinate records, reporting, and documentation for accreditation reviews, site visits, and required reporting to organizations such as the Board of Registered Nursing and the American Association of Colleges of Nursing.
• Staff & Administrative Coordination
  :
  Provide lead work direction and operational guidance to administrative and technical staff, support consistent application of School and university procedures, and identify opportunities to improve administrative workflows.

• Make a School-Wide Impact:
  Support the academic and administrative infrastructure behind nursing education across multiple SDSU locations.
• Build Specialized Expertise:
  Develop broad experience in academic operations, faculty personnel processes, budgeting, accreditation, and instructional administration.
• Take Ownership of Complex Work:
  Manage critical, deadline-driven processes that require independent judgment, organization, and problem-solving.
• Collaborate Across the University:
  Work closely with School leadership, faculty, staff, the Dean’s Office, and university partners across a wide range of operational areas.
• Support the Future of Nursing:
  Contribute…