Receptionist & Administrative Assistant

## Receptionist & Administrative Assistant Apply:
USA-Palo Alto-CA:
Full time:
Posted Today:
R-02453
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* About Us:

** Opensity Solutions is the largest tech‐enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
** Our Mission:
** Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.  
** Job Description
** Are you a customer-focused professional who thrives in a fast-paced, high-touch environment? Do you enjoy being the face of an organization while delivering exceptional service behind the scenes? We are seeking an energetic, polished, and service-driven
** Receptionist & Office Services Specialist
** to join our team supporting one of the nation's most prestigious law  this dynamic role, you will serve as the first point of contact for attorneys, clients, and visitors while helping ensure seamless day-to-day office operations. From creating exceptional first impressions to supporting hospitality, mail services, records management, and office services, you'll play a vital role in delivering an outstanding workplace experience.
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* Schedule:

** Monday
- Friday - 8am-5pm (some OT)  
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* Location:

** Palo Alto, CA  
** Pay:
** 26-28hr  ## What You'll Do### Be the Face of the Firm
* Deliver a warm, professional, and memorable welcome to clients and visitors
* Answer and direct incoming calls with confidence and professionalism
* Manage front desk operations and maintain an organized, welcoming reception area
* Serve as a trusted resource for guests, attorneys, and staff by providing timely assistance and information### Create Exceptional Workplace Experiences
* Coordinate conference rooms and meeting spaces to ensure a seamless experience for clients and guests
* Order and arrange catering and refreshments for meetings and special events
* Ensure common areas, kitchens, and hospitality spaces remain organized, stocked, and client-ready
* Anticipate client needs and respond with a proactive,  can-do  approach### Support Essential Office Services
* Process invoices
* Process expense reports
* Maintain accurate tracking of production requests, deliveries, and associated records
* Support filing, records management, retrieval, and database maintenance activities
* other administrative tasks/projects as needed.### Drive Operational Excellence
* Deliver high-quality service while meeting deadlines and service commitments
* Collaborate closely with attorneys, administrative professionals, and team members to support daily operations
* Maintain compliance with established procedures, best practices, and client service standards
* Demonstrate flexibility and adaptability to meet the changing needs of a busy legal environment  ## What We're Looking For
* High School Diploma or equivalent required
* At least 1 year of professional experience in reception, hospitality, office services, administrative support, or a customer-facing role
* Outstanding communication and interpersonal skills
* Strong attention to detail and organizational abilities
* Ability to multitask and prioritize in a fast-paced professional environment
* Professional demeanor with a commitment to delivering exceptional client service
* Positive attitude,…