Executive Assistant

## Executive Assistant Apply:
Palo Alto, California, United States of America:
Full time:
Posted Today:
3159628

Executive Assistant
** Description
- ** Job Summary This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.

Responsibilities
* Manages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
* Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
* Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
* Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
* Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross‐functional planning sessions.
* Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
* Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross‐org initiatives.
* Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
* Provides general administrative and office support as required, including document management, mailing, and coordination of office services.

Education & Experience Recommended
* High School Diploma, GED, or equivalent required; additional education or training preferred.
* Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
* Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.  Knowledge & Skills
* Executive-Level Administrative Support
* Calendar and Time Management
* Travel Planning and Expense Management
* Microsoft 365 (Outlook, PowerPoint, Excel, Word)
* Microsoft Share Point
* Presentation and Document Preparation
* SAP Applications
* Budgeting, Invoicing, and Expense Reporting
* Marketing and Business Acumen
* Office and Vendor Management
* Data Entry and Reporting
* Purchasing and Office Supply Management  Cross-Organizational Skills
* Effective Communication
* Results Orientation
* Learning Agility
* Digital Fluency
* Customer Centricity
* Discretion and Sound Judgment  Impact & Scope
* Has direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.
* Provides administrative leadership and expertise within the function and may support or participate in cross‐functional and enterprise initiatives.  Complexity
* Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
* Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.  Disclaimer This job…