TWDB – Executive Assistant II

Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

Performs highly complex (senior-level) professional assistance work for the Deputy Chief Financial Officer and staff of the Finance Office. Work involves coordinating high-level administrative operations for the division, disseminating information, maintaining filing systems, performing administrative support, and contacting and coordinating with intra-and inter-agency personnel, and external stakeholders. Prepares, reviews, tracks, and files administrative forms, correspondence, procedural documents, and technical reports. Schedules meetings, disseminates information within the agency and with external stakeholders, and serves as the records management liaison for the division.

May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Deputy Chief Financial Officer.

• Assists with all administrative matters, programs, activities, and operations in the Finance Administration Division.
• Receives, processes, facilitates, and disseminates information between the division and other agency departments, legislators, Board Members, and the general public.
• Maintains the confidentiality of sensitive information and ensures timely responses, as necessary.
• Collects and analyzes relevant data, research, initiates necessary changes, provides background documentation on matters requiring attention, assumes responsibility for timely completion of special projects or tasks, and assists in all pertinent matters.
• Prepares and processes documents such as expenditure requisitions, travel vouchers, travel authorizations and vehicle request forms.
• Coordinates and process travel arrangements including airline, hotel, and vehicle reservations.
• Develops, prepares, types, formats, edits, tracks, and distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications.
• Assists in the preparation of material for presentation to agency Board Members and other audiences.
• Assists the Deputy Chief Financial Officer with personnel actions including but not limited to job posting and hiring paperwork for the division.
• Coordinates the calendar for the Deputy Chief Financial Officer.
• Provides input into developing and revising administrative policies, procedures, standards, and methods, provides guidance and interpretations on policies and procedures.
• Communicates objectives, tasks, and decisions to staff on behalf of the Deputy Chief Financial Officer.
• Researches and composes accurate and timely communications.
• Develops, maintains, and updates databases, electronic files, documents, and spreadsheets.
• Develops administrative procedures, standards, and methods for creation, maintenance and retention of physical and electronic files and records.
• Provides telephone and administrative back‑up support to Finance Department staff as well as rotating coverage for the agency’s main telephone line.
• Processes mail, orders supplies, and coordinates office equipment repairs.
• Coordinates and prepares administrative assignments, programs, and other administrative matters for the Deputy Chief Financial Officer.
• Provide guidance to others.
• Provides rotating coverage and support for the agency
  ¿ s main telephone line.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing