Administrative & Client Assistant Client & Administration

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Client Experience & Administration

A polished, organized, and dependable assistant to support daily office operations and create an excellent experience for clients and visitors.

Type

Part-time

Work setting

Department

Client Experience & Administration

The role

This position combines reception, administrative support, scheduling, client intake, and office coordination.

• Answer, screen, and route incoming calls
• Monitor voicemail and client inquiries
• Schedule and confirm appointments
• Assist with client intake and onboarding
• Maintain accurate client information within our CRM
• Prepare client folders, forms, and documents
• Scan, organize, and maintain digital records
• Assist with appointment reminders and follow-up communication
• Support payment and checkout procedures
• Maintain reception and common office areas
• Monitor office supplies and administrative materials
• Assist with calendar coordination
• Provide general administrative support to leadership
• Maintain professionalism and confidentiality when handling client information
• Professional and personable
• Highly organized
• Strong written and verbal communication skills
• Comfortable answering phones and interacting with clients
• Familiar with Google Workspace or similar office software
• Comfortable learning CRM, scheduling, and business software
• Reliable and detail-oriented
• Able to manage multiple priorities
• Previous administrative, reception, customer service, or office experience is preferred

Open positions, internships, and the Talent Network.