Administrative Assistant III - Pathology and Immunology

## Administrative Assistant III - Pathology and Immunology Apply:
On Campus/Onsite:
Washington University Medical Campus:
Full time:
Posted Today:
JR97931#
** Location
* * SAINT LOUIS, MO 63110#
** Scheduled Hours
** 40#
** Position Summary
** Provide administrative assistance in the Department of Pathology & Immunology.#
** Job Description
**** Primary

Duties & Responsibilities:

*** Provides administrative assistance to the department. Performs all job functions such as scheduling meetings, composing a variety of materials, including confidential reports and correspondence, managing files; taking phone messages and handling those deemed appropriate, researching topics as needed.
* Coordinates and develops data using institutional knowledge of department and university content for special reports/projects; events on either university cycles or upon manager’s request; prepares agendas, travel plans, documents, and transcription related to meetings and/or conferences; writes summaries and reports.
* Assists in preparing contracts, presentations and legal documents. Creates and prepares PowerPoint reports, Excel financial worksheets and contracts.
* Plans, coordinates, and manages events and programming for the department.
* Receives and screens telephone calls, answers specific questions and takes accurate messages. Responds to and resolves administrative problems, tasks, questions and inquiries on behalf of the department.
* Maintains administrative files for the department. Assists with special ongoing at the request of supervisor or as they arise.
* Maintains an exceptional level of accuracy and attention to detail across all administrative tasks, documentation, and departmental processes.
* Utilizes strong organizational and task-prioritization strategies to optimize daily workflows and keep long-term projects on schedule.
* Manages multiple competing priorities simultaneously, effectively balancing tight deadlines while upholding the organization's high-quality standards.
* Provides professional, highly adaptable support to leaders, faculty, and trainees, tailoring communication and assistance to align with diverse working styles and preferences.
* Demonstrates resilience and composure under pressure, maintaining a solutions-oriented approach when navigating unexpected challenges or fast-paced situations.
* Takes full ownership of assigned initiatives, executing tasks reliably from inception to completion with consistent, high-quality follow-through.
* Performs other duties as assigned.
*
* Working Conditions:

Job Location /

Working Conditions:

*** Normal office environment.
* Ability to travel to various on- and off-campus locations.
** Physical Effort:
*** Typically working at desk or table.
* Repetitive wrist, hand or finger movement.
* Occasional lifting (25 lbs. or less).
** Equipment:
*** Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.#
** Required Qualifications
***
* Education:

** High school diploma or equivalent high school certification or combination of education and/or experience.
** Certifications****/Professional Licenses****:
** No specific certification/professional license is required for this position.
*
* Work Experience:

** Relevant Experience (3 Years)
*
* Skills:

** Not Applicable
** Driver's License:
** A driver's license is not required for this position.#
** More About This Job
** WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding…