Administrative Assistant, KIVI - Boise

Are you an organizational powerhouse who thrives on keeping things running smoothly behind the scenes? KIVI is looking for a highly experienced, detail-driven administrative professional to provide advanced, confidential support to our general manager or department head. This is a role where your expertise, discretion, and proactive mindset will directly shape the effectiveness of station leadership — and make a real impact on how we operate every single day.

If you bring broad administrative knowledge, a collaborative spirit, and the ability to juggle competing priorities without missing a beat, we want to hear from you.
** WHAT YOU'LL DO:
*** Prepare advanced business presentation documents and spreadsheets.
* Assist in special projects, perform research and maintain records.
* Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval.
* Prepare recurring reports independently for signature.
* Answer the phone, provide information and receive information concerning matters related to the department.
* Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
* Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
* Prepare and distribute minutes from meetings.
* Establish and maintain a variety of files and records.
* May be required to take and transcribe dictation.
* Perform other duties as assigned.
** WHAT YOU'LL NEED:
*** Associates degree in related discipline or equivalent years of experience preferred
* Specialized training/certification may be required
* Generally, 5+ years of experience in related area of responsibility
** WHAT YOU'LL BRING:
*** Three to five years related experience and/or equivalent combination of experience and training in the professional discipline of the department.
* Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint for Windows.
* Above average knowledge of general office practice and business etiquette.
* Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
* Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
* Good knowledge of business correspondence composition.
* Accurate and efficient typing skills.
* Possess above average interpersonal and communication skills and the ability to maintain good working relationships with all co-workers.
* Possess above average organizational skills including attention to detail and follow through.
* Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.
* Be able to work overtime as needed, often with little notice.
* Must be able to lift up to 50 pounds.