Administrative Aide

## Administrative Aide Apply:
COUNTY ADMINISTRATION BUILDING:
Full time:
Posted Yesterday:
End Date:
October 22, 2026 (13 days left to apply):
JR102340
*
* Job Description:

*** ATTENTION:
This job announcement will close at 11:59 pm Eastern Time on either:**(A) October 21, 2026, or**(B) The date that 100 applications are received; whichever occurs first.
** If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 100.
* ** The Calvert County Government Department of Public Works, Water & Sewerage Division, is seeking a highly organized and detail-oriented Administrative Aide to join our team. This position plays a vital role in supporting the daily operations of the Water & Sewerage Division by providing administrative and clerical assistance to management and staff while helping ensure efficient office operations.
**** The Administrative Aide performs administrative work in support of Water & Sewerage office operations and serves as the primary administrative support to the department. The position requires considerable experience in office administrative support, strong organizational skills, and proficiency with modern office systems and technology. Work may involve complex administrative duties and is performed under the general supervision of an executive administrator or office director.
** Performs administrative support and office management work in support of department/agency/ office operations. The work involves acting as principal office assistant to the department/agency/office; in addition, positions may provide work direction to other lower level clerical staff in the unit. The work requires training and considerable prior experience in office administrative support work, including familiarity with systems and technology necessary for support functions.

The work may be complex in support of a County office or agency and is performed under general supervision of an executive administrator or office director.  
** Essential Job Functions
** Provides work and/or functional direction of lower level clerical staff in the department.  Assists with supervisor’s schedule and maintains supervisor’s calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed.  Incorporates new legislative endeavors such as grants and programs to carry out the mission of the office, using new technology or any other means available.  Composes correspondence, memoranda and reports in response to recurring inquiries and as deemed appropriate.  

Keeps supervisor and department staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor’s review; prepares memos, notes and reports for supervisor.  Processes on behalf of the office administrative actions such as budget, fiscal, payroll, personnel, purchasing actions: prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions.  

Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor’s views are known, or as otherwise authorized.  Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements;

advises staff and others regarding such requirements and maintains official policy and guidance files for the office. …