Administrative Assistant – Data Entry and Records Review

Administrative Assistant – Data Entry and Records Review

DU Family of Companies
is a network of fire protection, life safety, and security service companies, protecting people and property across 35+ branches in 11 states. Founded in 1993,W&M Fire & Security
, based in Plantsville, CT, is a full-service fire protection contractor serving the tristate and New England regions. The company specializes in the design, installation, fabrication, inspection, and maintenance of fire sprinkler, fire alarm, special hazard, and life safety systems for new construction and service customers. Living our motto, ‘we protect what you value most,’ W&M Fire & Security offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add a temporary, full-time
Administrative Assistant – Data Entry & Records Review to our
Plantsville, CT
team, with the potential for the position to become permanent. This onsite role supports a company-wide data cleanup project by reviewing historical inspection reports, identifying the applicable year of service, and accurately entering information into the company’s system. Success in this role requires accuracy, organization, confidentiality, dependable attendance, and the ability to remain focused while completing detailed and repetitive work.

Key Responsibilities:

• Review previous inspection reports for accuracy and completeness.
• Identify and document the applicable year of service for each inspection record.
• Enter information from historical reports into the company’s designated system.
• Update customer and inspection records accurately and consistently.
• Identify and flag missing, unclear, or inconsistent information for review.
• Maintain organized electronic records and follow established document-management procedures.
• Protect confidential customer and company information.
• Perform regular quality checks to verify the accuracy of entered data.
• Communicate questions or documentation issues to the appropriate team member.
• Support additional data-entry, records-review, and administrative projects as assigned.

Qualifications:

• High school diploma or GED.
• Basic computer and data-entry skills.
• Strong attention to detail and commitment to accuracy.
• Ability to review and interpret information contained in reports and other business documents.
• Ability to work independently and remain focused while completing repetitive tasks.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling customer and company information.
• Professional communication skills.
• Dependable attendance and ability to work 40 hours per week, Monday through Friday, during regular office hours.

Preferred Qualifications:

• Previous administrative or data-entry experience.
• Familiarity with business software, electronic records, or digital document-management systems.

Physical Demands & Work Environment:

• Work onsite in a standard office environment.
• Sit and use a computer for extended periods.
• Perform repetitive keyboarding, data-entry, and mouse-related tasks.
• Review information on computer screens and in electronic or printed documents for extended periods.
• Occasionally stand, walk, bend, and reach to access files, documents, or office equipment.
• Occasionally lift and move light files, office supplies, and related materials.

COMPENSATION

The wage for this role is $22 to $26 per hour
, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create an superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined…