Design Shop and Industrial and Manufacturing Engineering Department Procurement Coordinator - College of Engineering

Job Summary

Under general supervision from the CENG Director of Finance the incumbent is responsible for procurement, travel, assisting with department events, reception, and assisting the department chair and faculty with a range of administrative functions. The coordinator acts as the first point of contact for department visitors, faculty, and students, providing a welcoming and friendly environment. The chair of the IME department will provide work direction for IME specific tasks and provide input to the CENG Finance Director regarding performance.

Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations regarding administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the college's success.

The Department Chair holds a full-time 12-month position and serves a three-year renewable term.

This is a full-time 1-year temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement.

Department Summary

This temporary one-year position supports procurement for the College of Engineering (CENG) Design and Fabrication Machine Shops and provides administrative support, including reception, for the Industrial Manufacturing and Engineering Department (IME). While physically located in the IME Department Office, this position will support wide range of procurement and finance responsibilities including support for IRA travel and events. This position provides general reception and administrative support for the IME department including acting as a back-up for some department administrative duties of the dedicated ASC II position.

Key Qualifications

• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.

Education and Experience

• High School Diploma or equivalent. Type 45 wpm. Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience.

Salary and Benefits

Anticipated Hiring Range: $48,564 - $56,904 Per Year

Classification Range: $48,564 - $70,752 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

About Cal Poly

Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their…