Executive Assistant

Elite Hockey HQ is looking for an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly as the company grows its training platform for hockey athletes and teams. This is a highly organized, detail-oriented role for someone who thrives on managing competing priorities, anticipating needs, and keeping executives focused on their highest-value work.

• Manage complex calendars, scheduling, and meeting logistics for one or more executives
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare agendas, presentations, and follow-up notes for internal and external meetings
• Act as a gatekeeper and point of contact between executives and internal teams, partners, and vendors
• Handle confidential information with discretion and sound judgment
• Assist with special projects, research, and general administrative support as needed

• 3+ years of experience as an Executive Assistant or in a similar administrative support role
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage multiple priorities under deadline
• Proficiency with standard office and scheduling software (e.g., Google Workspace, Microsoft Office, calendar and travel tools)
• High level of professionalism, discretion, and reliability
• Comfortable working in a fast-moving, small-team environment

• Experience supporting executives at an early-stage or growth-stage company
• Interest in sports, fitness, or athletic performance
• Experience with project management or communication tools (e.g., Slack, Asana, Notion)