Administrative Assistant

Posted October 1, 2026

Administrative Assistant

Part Time

Administration

Pastor

15-25 hours/week

All Saints Parish is seeking a dependable, welcoming, and detail-oriented Administrative Assistant to support the daily operations of the Saint Paul parish office. This position provides administrative support to the pastor and parish staff while serving as a friendly and helpful first point of contact for parishioners, visitors, and callers.

• Answer incoming phone calls and assist office visitors.
• Maintain accurate sacramental records, including baptisms, marriages, and deaths, in both parish record books and the parish database.
• Schedule and coordinate baptism preparation classes.
• Create and maintain the baptism schedule.
• Create and maintain the wedding schedule.
• Prepare and distribute the Sunday and Holy Day Prayers of the Faithful.
• Perform a variety of general administrative and clerical tasks in support of the pastor and other parish staff members.
• Maintain organized files and records and assist with other office duties as needed.

• High school diploma or equivalent required.
• Friendly, welcoming, and service-oriented demeanor.
• Patient, dependable, punctual, and thorough.
• Strong organizational and attention-to-detail skills.
• Good typing and general computer skills.
• Familiarity with Microsoft Word.
• Ability to handle confidential parish and sacramental information with discretion.
• Ability to work independently while also collaborating effectively with the pastor and parish staff.
• Willingness to support the mission and ministry of the parish.

This position offers an opportunity to serve the parish community in a quiet office setting. Work with printer cartridges and replacing reams of paper, although no heavy lifting is required.