Receptionist, Administrative​/Clerical

## Receptionist Apply:
New York:
Full time:
Posted 3 Days Ago:
JR
** KPF**, a global architecture practice, is seeking a Receptionist in it’s New York City headquarters to provide top-level hospitality to all guests and employees.  This role is in-office Monday to Friday, from 8:30AM until 5:30PM and is overtime eligible.  
*
* Primary Responsibilities:

*** Greets all visitors to office and ensures a successful experience ves as first point of contact for all visitor questions and IT issues with conferencing software.
* Manage global contact phone line to route inquiries to the proper departments.
* Takes ownership of conference room scheduling and resolves booking issues. Proactive in problem-solving to avoid issues before they happen.
* Ensures all guests are registered with lobby security for smooth arrival.
* Coordinates with hospitality team to ensure all conference room spaces are prepared for meetings and events.
* Restocks conference rooms with supplies (pens, notepads, etc) when needed.
* Cleans conference room screens when appropriate.
* Proactive in scheduling to ensure reception desk coverage during lunch breaks, etc.
* Identifying and notifying Facilities for repairs and clean-ups to maintain visual quality of the office.
* Lead point person for questions from employees and visitors. Ensure all issues are resolved to satisfaction.
* Handles messaging and signage for office during events and filming/recording sessions.
* Manages and updates digital signage in office.
* Backup to the Hospitality team when needed.
* Assists in updating our client contact database.
* Assists in office supplies expense reconciliation.
* Handles other special projects and related duties as needed.
* Excellent customer service skills. Comfortable speaking with large groups.
* Moderate level of proficiency with Outlook, Word and Excel.
* Good problem-solving skills and sense of when to escalate issues to management.
* Ability to use good judgment and maintain confidentiality.
* Active listening skills and excellent communication skills, both verbal and written
* Ability to work collaboratively and to interact with all staff on different levels consistently with diplomacy and integrity.
* Able to receive constructive criticism for the staff and/or firm’s needs.
* Able to prioritize and multitask with little supervision; also flexible in reprioritizing as needed.
* Maintain an optimistic attitude. No-job-too-small mentality.  
** Qualifications**:
* Bachelor’s Degree
* 1+ years of front desk experience in a professional/hotel environment preferred.###
** Pay Range:**$31.25 - $36.06 Hourly
** Why KPF?
** KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts.
* ** Career Growth:
** Opportunities for training, development, and career progression.
* ** Company Culture:
** Collaborative, high-performance environment with a focus on innovation and excellence.
* ** Benefits:
** Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off and other perks.
*
* To Apply:

** Applications submitted without a resume will not be considered.