Processing Archivist

Location: Highland Heights

Position Title:

Processing Archivist Position Type:

Regular

About the Role:

Under the direction of the University Archivist (Head of Special Collections and University Archives) the Processing Archivist for Special Collections and University Archives is responsible for the accessioning, arrangement, description, preservation and accessibility of the university's archival and manuscript collections. This position supports both the University Archives and Special Collections by managing physical and digital collections, providing reference and instructional services, contributing to digital initiatives, collaborating with campus partners to preserve and promote the history of Northern Kentucky University and the surrounding region.

The Archivist also assists in administering the University's Records and Information Management (RIM) Program by supporting records transfers, records stewardship, and outreach to university departments. In addition, the position supervises student employees and fellows, providing training, project oversight, and experiential learning opportunities that support departmental initiatives. Working closely with the Head of Special Collections & University Archives, this position contributes to strategic initiatives that expand access to collections, strengthen records stewardship, support teaching and learning, enhance digital stewardship, and increase campus and community engagement.

Job Responsibilities:

Collection Processing and Description Arrange and describe archival collections following archival standards including DACS and other applicable descriptive practices

Create, edit, and maintain collection records and finding aids inArchives

Space.

Process university records, manuscripts, photographs, audiovisual materials, and born-digital collections.

Conduct preservation assessments and recommend appropriate rehousing and conservation measures.

Manage accessioning workflows and documentation.

University Archives and Records Stewardship Coordinate the acquisition and transfer of university records documentingthe history and operations of Northern Kentucky University.

Maintain documentation related to university archival collections and recordstransfers and destructions.

Assist in implementing and supporting university records management initiatives.

Collaborate with university departments to identify records of enduringhistorical value.

Digital Collections and Archives Assist with digitization initiatives and digital preservation workflows.

Contribute to digital exhibits and online access initiatives

Support quality control for digitized materials and associated metadata

Student Employee Supervision Responsible for hiring, training, scheduling, supervising, and evaluating 1-3 student employees supporting the work of Special Collections &University Archives.

Trains student employees in archival processing procedures and standards, including arrangement and description, collection handling, rehousing and preservation practices, inventory creation, metadata entry, and the use of archival collection management systems.

Assigns and monitors student processing projects, provides ongoing guidance and feedback, and reviews completed work to ensure accuracy, consistency, and adherence to departmental standards and professional archival practices.

Provides students with opportunities to develop practical experience in archival work while ensuring that assigned projects support SCUA's processing, preservation, and access priorities.

Outreach and Public Engagement Assist with exhibits, public programming, and outreach initiatives highlighting SCUA collections.

Collaborate with library colleagues on instructional workshops and campus engagement activities.

Promote awareness and use of archival collections through presentations and events.

Contribute content for library communications and digital platforms.

Assist with reference services for students, faculty, staff, alumni, and external researchers, including helping researchers in locating and interpreting archival resources.

Assessmen tParticipate in maintaining statistics related to collections, instruction, and reference services/public access.

Contributes to departmental planning, projects, and initiatives that support the mission and strategic priorities of SCUA and Steely Library.

Other Duties as Assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Excellent analytical, research, and problem-solving skills, with the ability to evaluate information, synthesize findings, and apply sound…