Superintendent Administrative Assistant and Parent Liaison

Superintendent Administrative Assistant and Parent Liaison

• Date Posted:
  9/15/2026
• Location:
  
  Edmonson County Board of Education
• Date Available:
  
  02/01/2027

TITLE:

SUPERINTENDENT'S ADMINISTRATIVE ASSISTANT

PRIMARY SUPERVISOR: SUPERINTENDENT

• Shall have a working knowledge of computers.
• Shall have demonstrated people skills to indicate ability to function in a team oriented environment.
• Shall have a high school diploma or GED Certificate as required by Kentucky law.
• Shall have three years experience in office or secretarial responsibilities (preferred).

To perform highly responsible and complex secretarial and administrative assistance duties; exercise independent judgment in assisting the Superintendent in administrative details, requiring considerable knowledge, use and interpretation of District policies and procedures; coordinate and oversee the preparation of the Board agenda.

• Shall determine appropriate action within clearly defined guidelines.
• Shall present a positive image of the school to parents, and convey to them the school's genuine concern with the education, growth and development of each student.
• Shall seek to establish friendly and cooperative partnerships between home and school.
• Shall work to develop a positive public relationship between the school district and the community.
• Shall carry out assignments in a timely manner without undue checking.
• Shall react positively to directives.
• Shall have a willingness to cooperate with the superintendent, district administrators, principals and staff.
• Shall maintain the confidentiality, both verbally and in written form, of each student's educational records.
• Shall strive to maintain and improve professional competence.
• Shall take necessary precautions to protect students, equipment, materials and facilities.
• Shall adhere to School Board of Education Policies and Procedures.

• Shall assist the Superintendent with administrative matters.
• Shall provide information in accordance with established procedures and policies.
• Shall refer problems requiring technical answers to appropriate administrators.
• Shall coordinate preparation of the Board of Education agenda.
• Shall assure proper content, format, order and supporting documentation.
• Shall confer with submitting departments as needed regarding revisions and corrections.
• Shall incorporate materials into resolution form for presentation to the Board.
• Shall attend Board meetings, as needed.
• Shall oversee and coordinate the preparation of official minutes of Board meetings.
• Shall maintain official record of the minutes.
• Shall provide assistance to the Board of Education as needed, including research of policy questions and coordination of Board requests and activities.
• Shall maintain subject indexes of Board actions for historical and reference purposes.
• Shall maintain other records required by policy, regulations or law.
• Shall maintain the Superintendent's calendar.
• Shall arrange for meetings of the Superintendent with various groups both within and outside the District.
• Shall conduct initial interviews on the phone or in person with students, teachers and parents.
• Shall answer questions, refer to appropriate staff member and schedule appointment with the Superintendent.
• Shall receive and resolve complaints as appropriate or refer matters to proper personnel.
• Shall screen and route the Superintendent's incoming correspondence.
• Shall follow up to assure prompt response or action, consulting, as necessary, with legal advisors and other administrators.
• Shall take and transcribe dictation including information regarding confidential matters.
• Shall attend a variety of meetings and record proceedings in a prescribed manner.
• Shall organize and coordinate the work of office staff.
• Shall establish and revise clerical priorities in accordance with schedules and time lines.
• Shall assure conformance with established procedures and standards of quality.
• Shall remain current concerning issues, situations and conditions of special interest to the Superintendent and Board members.
• Shall attend and participate in a variety of administrative meetings.
• Shall exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the Superintendent in personal and telephone contacts and meetings.
• Shall research records and obtain information from other offices and agencies as necessary to perform assigned duties.
• Shall compose effective…