Project Coordinator

Job Title: Project Coordinator

Division: Community and Economic Development

Supervisor: Director of Community and Economic Development

Supervises: None

Position Type: Part-Time, Temporary (not to exceed 99 hours per month)

EEO Code: 02

FLSA Status: Non-Exempt

Salary Range: $25 - $35 per hour DOE

The Project Coordinator provides administrative, organizational, and operational support for a variety of projects and initiatives across the organization. This position assists with planning, coordinating, implementing, monitoring, and documenting projects to help ensure activities are completed efficiently, accurately, and within established timelines.

The Project Coordinator works collaboratively with staff, leadership, partner organizations, vendors, contractors, and other stakeholders. Because projects may vary considerably in size, subject matter, funding source, and complexity, the position requires adaptability, strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

• Assist with the planning, coordination, implementation, and monitoring of organizational projects and initiatives.
• Maintain project schedules, timelines, task lists, milestones, and other project management documentation.
• Track project deadlines, deliverables, assignments, and outstanding items and provide appropriate follow-up.
• Coordinate meetings, conference calls, workshops, public meetings, and other project-related activities.
• Prepare agendas, meeting materials, presentations, correspondence, reports, meeting notes, and other documentation.
• Communicate with staff, partner organizations, governmental entities, vendors, contractors, consultants, and other stakeholders regarding project activities.
• Collect, organize, review, and maintain project records and supporting documentation.
• Assist with the preparation and administration of grants, contracts, agreements, applications, reports, and related materials.
• Monitor project requirements and assist staff in maintaining compliance with applicable policies, procedures, contracts, grant requirements, and deadlines.
• Assist with procurement activities, including obtaining quotes, maintaining purchasing documentation, coordinating with vendors, and tracking orders or services.
• Assist with tracking project expenditures, invoices, reimbursements, budgets, and other financial documentation in coordination with appropriate staff.
• Conduct research and gather information necessary to support projects, programs, funding opportunities, and organizational initiatives.
• Maintain electronic and physical project files in an organized and accessible manner.
• Develop and maintain spreadsheets, databases, tracking systems, project dashboards, and other tools used to monitor project activities.
• Assist with preparing progress reports, performance measures, project summaries, and other required reports.
• Coordinate follow-up activities resulting from meetings, project reviews, inspections, or other project-related activities.
• Identify potential scheduling, documentation, communication, or administrative issues and bring them to the attention of appropriate staff.
• Assist with community outreach, stakeholder engagement, special events, and public-facing project activities as needed.
• Support the development of informational materials, presentations, reports, and communications related to organizational projects.
• Provide general administrative and project support to leadership and other staff as assigned.
• Coordinate special projects and organizational initiatives that may fall outside established programs or departments.
• Perform other duties as assigned.

A bachelor's degree in business administration,…