Administrative Coordinator

## Administrative Coordinator IApply:
Prairie View, TX:
Full time:
Posted Today:
R-097910
** Job Title
** Administrative Coordinator I
** Agency
* * Prairie View A&M University
** Department
* * University Special Events and Protocol
** Proposed Minimum Salary
** Commensurate
* * Job Location
** Prairie View, Texas
** Job Type
** Staff
* * Job Description
**** Important Immigration information:
*** A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
* * In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
* _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _  Works under general supervision and coordinates administrative support for a unit or specialized activity, including providing direct, high-level support to the Executive Director of University Special Events & Protocol.

This role requires the exercise of discretion and independent judgment in managing sensitive information, executive priorities, and complex event logistics.  
*** The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
***** Responsibilities:*
* * Coordinates administrative support functions for the Office of University Special Events & Protocol. Plans and coordinates administrative activities and services in alignment with executive leadership priorities. Participates in the planning and execution of administrative and operational functions supporting high-level university events and protocol activities. May serve as the office manager. Monitors office procedures and ensures alignment with executive expectations. Develops, evaluates, and ensures adherence to office procedures.

May assist in the development and monitoring of budgets related to events and operations.
* Provides direct administrative and operational support to the Executive Director, including managing calendars, prioritizing communications, and facilitating workflow to ensure timely execution of strategic initiatives and special events. Reviews and signs documents on behalf of the Executive Director as delegated. Represents the Executive Director in meetings or committees as assigned.
* Supports the coordination and execution of high-profile university events, including commencements, presidential functions, VIP visits, and institutional ceremonies. Assists with protocol-related logistics such as RSVP management, seating arrangements, dignitary coordination, and event documentation.
* Analyzes programs, projects, or initiatives related to University Special Events & Protocol. Monitors project timelines, identifies issues, and ensures alignment with executive priorities. Adapts, combines, and improves services, processes, or programs to enhance efficiency and effectiveness of event operations.
* Formulates, interprets, and/or implements management policies or operating practices related to…