Student Life Office Assistant

Position Type

Part Time

Job Title: Student Life Office Assistant

Classification
:
Non-exempt;
Part-time

Reports To: Gloria Smith, Senior Administrative Assistant to the Dean of Student Life

Job Summary/Objective: Support the administrative and day-to-day operational functions of the Office of Student Life beginning in late August 2026.

Position Type/Expected

Work Hours:

Typically 10 hours per week; some flexibility needed to work occasional evening/weekend events.

Supervisory Responsibilities: N/A

Essential Responsibilities:

• General office tasks
• Weekly creation of “This Week at Sweet Briar” email newsletters using a template
• Receptionist duties include email, and in-person communications
• Data entry utilizing Microsoft Excel and Google Sheets; filing
• Creation and sharing of Student Life social media posts and engagement using the @SBCSweet
  
  Life Instagram account
• Creation of flyers for Student Life events and initiatives
• Light cleaning and organization of office/event equipment, such as laundry for event linens, etc.
• Assisting with office processes such as event ticket and t-shirt sales, event equipment check-outs, etc.
• Assisting with Residence Life tasks such as key management
• Creation and maintenance of bulletin boards
• Specialized projects and other duties as assigned

Required Qualifications:

• Punctual and responsible, with good follow-through to communicate proactively when issues arise or plans change
• Ability to work with little to no supervision, while completing tasks successfully
• Ability to understand and follow directions
• Excellent oral and written communication skills
• High level of organization and attention to detail
• Ability to multitask and manage multiple projects at once
• Proficiency in computer programs such as Google Drive, PowerPoint, Excel, Google Calendar, Canvas, and Word
• Proficiency with Canva platform for graphic design needs
• Ability and comfort with serving as the first point of contact for the department when covering the front desk
• Sensitivity to confidential information

Preferred Qualifications:

• Work Study eligible
• Availability during staff lunch hour (1:00 p.m. – 2:00 p.m. on weekdays) to staff the front desk
• Interest in creative, communications-related work (creation of TWASB newsletters, social media content generation, flyers)
• Previous experience in student leadership positions or involvement in campus clubs/organizations
• Familiarity with Office of Student Life structures/services
• Previous experience in customer service or office settings

Work Environment: Fast-paced office setting

Physical Demands: Light lifting up to 25 lbs

Travel: N/A

Deadline for Submission: All applications and required materials are due to Gloria Smith by Sunday, May 10
. Applications will be reviewed, and interviews conducted, on a rolling basis. It is encouraged to submit your application as soon as possible.

Other Duties: Other duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.