Administrative Assistant, Graduate School

wayne state university is searching for an experienced administrative assistant, graduate school at its detroit campus location.

wayne state is a premier, public, urban research university located in the heart of detroit, michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

provide assistance to administrative and/or academic head in a staff capacity coordinating and participating in personnel, financial, administrative and office services for a small department within a school, college, division, or center/institute of the university in order to support established operational goals, objectives and services. Work activities require the application of specialized skills acquired through a combination of job related training and on-the-job experience.

provide assistance to administrative and/or academic head in the planning development and administration of operating budget. Reconcile various detailed general, restricted and designated fund accounts and monitor status of revenues and expenditures.

prepare related statistical reports, analyses and summaries on budget activities. Coordinate and participate in the preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, university policies and contractual agreements accordingly. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner. May possess signatory authority on selected forms and documents.

may supervise very small (1-2) part-time temporary student, college work study and technician support staff. Interview and recommend employment of, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.

coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate university personnel to obtain and exchange information.

participate in and coordinate the preparation and completion of special projects and studies; collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.

serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent department and/or supervisor to other university areas and outside professional groups and organizations in order to obtain and exchange information.

may maintain calendar, schedule appointments, make arrangements for meeting and conferences, and complex travel arrangements. May perform complex typing duties and process complex documentation with the use of appropriate software.

perform related work as assigned.

this description is intended to indicate the kinds of tasks and levels of work difficulty that willbe required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modifythe right of any supervisor to…