Coordinator, Corporate Events

• Compensation: USD 55,000 - USD 65,000 - yearly

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

NBCUniversal is a subsidiary of Comcast Corporation. Visit  for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs.

The Corporate Events Coordinator will serve as a key point of contact for VIP hospitality, interfacing directly with clients and C-Suite executives. This role will support the Corporate Events team in planning client and internal events ranging from intimate dinners to large-scale programs. The role will also encompass a range of administrative functions that support the department’s SVP, and the team’s day-to-day operations.

A strong command of registration platforms and a strong focus on guest communications are essential to this position. This position reports to a Manager in the Corporate Events Department.

Job Duties

Event Support

• Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues
• Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events
• Assist in the production of digital and print event collateral
• Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc.
• Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed
• Track extensive list of domestic and international shipments for events; liaise with Fed Ex and other couriers to resolve delivery issues
• Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return

Administrative Support (SVP and Department)

• Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation
• Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges
• Set up new vendors in company’s financial database and submit invoices for wire/check payments
• Manage department’s events calendar and team travel/PTO schedules
• Manage the…