Document Control Administrative Assistant

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Full Time Clerical Lake Charles, LA, US

Louisiana Bridge Builders (“LBB”) is design ing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and ap proaches for a 5.5 mile stretch between I-210 West End and Ryan Street.

• competitive salary
• relocation assistance where relocation is required and approved
• medical
• dental
• vision
• life
• short- and long-term disability
• paid holidays
• vacation
• sick time
• and more

Louisiana Bridge Builders is an equal opportunity employer.

The Document Control Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing administrative, documentation, and coordination support for project teams. This position is responsible for maintaining project records, supporting document control processes, coordinating communications, and assisting with general office and project administration activities. The role ensures project documentation is organized, accurate, current, and readily accessible while contributing to the efficient operation of project and office functions.

This position is based in Lake Charles, LA.

• Maintain project documentation and records in accordance with company procedures and client requirements.
• Track document submissions, revisions, approvals, and distributions to ensure records remain accurate and current.
• Support the implementation and maintenance of document management systems and filing structures.
• Coordinate the receipt, logging, filing, and distribution of project documents, drawings, specifications, correspondence, and submittals.
• Generate reports and dashboards related to document status, outstanding actions, and project records.
• Serve as a communication liaison between project teams, field personnel, subcontractors, clients, and vendors to facilitate timely information flow.
• Assist with preparing reports, presentations, spreadsheets, meeting materials, and project binders.
• Schedule meetings, prepare agendas, distribute meeting documentation, and maintain meeting records.
• Support onboarding activities and administrative needs for project personnel.
• Order office supplies and maintain office equipment and administrative resources.
• Assist with document control training and provide user support for document management processes and systems.
• Coordinate with internal and external stakeholders to resolve routine document control issues.
• Organize and archive project records in accordance with retention requirements.
• Perform general office and clerical duties as needed.
• Perform all other duties and responsibilities as assigned.

• Effective verbal and written communication skills with employees, clients, vendors, and the public.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
• Experience utilizing SharePoint, One Drive, Adobe Acrobat, or similar document management platforms.
• Ability to learn and adapt to document management software and changing business processes.
• Ability to work independently while contributing effectively within a team environment.
• Strong customer service mindset and professional demeanor.
• Ability to manage confidential and sensitive information appropriately.
• Ability to identify issues, prioritize tasks, and follow through to completion.
• Ability to work additional hours, including evenings or weekends, as required to support business operations.

At a minimum, the Document Control Administrative Assistant must possess a high school diploma or equivalent and 3+ years of administrative, document control, project coordination, or related experience. Experience in construction, engineering, project controls, or a project-based environment is preferred. Experience with SharePoint, document management systems, RIB CX, ACONEX, Project Wise, or similar platforms is preferred. An associate's degree in business administration, construction management, or a related field is a plus.

Bilingual (English/Spanish) is a plus.