Administrative Assistant III

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Knowledge of:

• General office practices, administrative procedures, records management, customer service practices, and business operations.
• University administrative processes, policies, and procedures, or the ability to learn and apply them effectively.
• Basic purchasing, travel, financial, and business processes in a higher education or complex organizational environment.

• Administrative support, scheduling, records management, document preparation, meeting coordination, and office organization.
• Organizing multiple assignments, monitoring deadlines, tracking requests, and following activities through completion.
• Reviewing information for accuracy, identifying discrepancies, and determining appropriate next step
• Using Microsoft Office applications and learning university information systems, collaboration platforms, scheduling tools, and other administrative technologies.
• Clear and professional oral and written communication.
• Problem solving, customer service, and effective collaboration with individuals across multiple functional areas.

• Exercise sound judgment and discretion while handling confidential or sensitive information.
• Manage competing priorities and adjust to changing operational needs.
• Work independently on routine assignments while recognizing when matters should be elevated to leadership.
• Establish and maintain effective working relationships with leadership, faculty, staff, students, vendors, and external stakeholders.
• Interpret and follow established policies, procedures, guidelines, and administrative processes.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, presentations, and other documentation.

• Experience providing administrative or operational support in higher education or a similarly complex organization.
• Experience supporting multiple leaders, departments, or functional areas.
• Experience with purchasing, travel, expense, financial, procurement, or contracts-related administrative processes.
• Experience coordinating meetings, events, facilities, technology, equipment, or other operational logistics.

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

• Provide day-to-day administrative support to leadership, including scheduling, correspondence, document preparation, meeting coordination, follow-up activities, and organization of priorities and requests.
• Coordinate routine departmental operations and administrative processes, including requests involving facilities, technology, equipment, mail and packages, supplies, records, and other operational needs.
• Assist with purchasing, invoices, procurement documentation, travel, expense documentation, contracts-related administrative processes, and other business activities in accordance with university procedures.
• Coordinate meetings, departmental events, workshops, and other activities, including room reservations, scheduling, communications, materials, technology, catering, and related logistics as needed.
• Prepare, maintain, organize, and distribute departmental records, reports, correspondence, spreadsheets, presentations, and other materials; handle confidential and sensitive information appropriately.
• Serve as a liaison with university offices, employees, vendors, and external contacts to facilitate requests, obtain information, resolve routine administrative matters, and support departmental workflow.
• Assist leadership and departmental staff with special projects, research, data collection, process documentation, tracking activities, and other assignments based on departmental priorities and operational needs.
• Perform other duties as required.

Job Open Date 10/12/2026

Job Close Date (posting closes at midnight) 10/28/2026

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status,…