Office and Events Manager – Washington, D.C.

Department: Asia Society Policy Institute (ASPI)

Reports To: Senior Vice President, ASPI

Position: Office and Events Manager

Position Type: Full-Time

FLSA Status: Exempt

Benefits Status: Eligible (Full Package)

Compensation: $65,000 to $75,000/year

The Asia Society Policy Institute (ASPI) is a think- and do- tank with a policy-solving mandate that tackles major policy challenges confronting the Asia-Pacific in security and diplomacy; trade, investment, and innovation; climate and energy; and society, technology, and public health.

ASPI seeks an Office and Events Manager to support the day-to-day functioning of the Washington, D.C. office-acting as a first point of contact for incoming visitors and queries, coordinating external support services and managing ongoing office needs, managing event logistics, and providing general administrative support.

• Working closely with the Senior Vice President, Vice President, and Director of Operations, support the management and effective day-to day functioning of ASPI's Washington, D.C. office, including facilities, vendors, supplies, equipment, access, maintenance requests, IT coordination, and other workplace needs.
• Serve as a primary on-site operational point of contact for the Washington, D.C. office, identifying and escalating operational needs and coordinating with relevant Asia Society teams, building management, and external vendors and networks as appropriate.
• Coordinate correspondence, acknowledgements, and requests for assistance or information from the public or other entities for the D.C. office as appropriate.
• Process invoices and reconcile the monthly expenses of the D.C. office including requesting reimbursement from external partners.
• Coordinate with ASPI staff to maintain shared systems, workflows, calendars, trackers, and documentation.
• Coordinate the daily calendar and travel of the Senior Vice President and lead meeting scheduling, logistics planning, and hosting of in-office guests.
• Keep ASPI DCcontact lists up to date and assist with correspondence as needed.
• Support recruitment, onboarding, and other tasks for interns and other employees as assigned.
• Perform other duties as assigned.

• Support the planning and execution of in-person and virtual round tables, public programs, meetings, and other convenings, tracking attendees and speakers; coordinating venues, catering, AV and tech requirements; managing vendors; preparing materials; coordinating support staff; hosting guests; supporting on-site event execution; and other associated tasks.
• Perform other duties as assigned.

• Bachelor's Degree in related field;
  Master's Degree preferred
• At least 3 to 4 years of related work experience

• Demonstratedinterestin Asia and Asia-relatedpolicyissues (experience in Asia preferred)
• Mustbeabletocoordinateavarietyof tasks effectively,simultaneouslyandconsistently followup on details;
• Enjoys working in a fast-paced environment, where timely and accurate work is expected
• Highly organized,with strong work ethic,attentiontodetail,and initiative;
• Excellentwrittenandoralcommunicationskills,includingproofreadingand editing skills,andabilitytoresearchinformationandpresentitconcisely;
• Resourcefulness,withanorientationtomeasurableresults;
• Skilled atinteractingacrossculturesandwithdiverseconstituencies, including experts,trustees,funders/donors,andalllevelsof staffwithtactand good judgment;
• Excellentcomputerskills.
  
  Proficient with Microsoft Office Suite (Word, Excel,PowerPoint,and Outlook);
  
  Canva;  and project management tools a plus.
• Teamplayer - flexible andwillingtoassistwhereneeded.