Administrative Specialist
Listed on 2026-11-02
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant
Final date to receive applications 11/8/2026 11:59 PM ET
2605710
Administrative Specialist
Pay Grade 12
Salary $48,211.92 - $54,639.12 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
for more details on state employment.
Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services
Location 137 College Street
New Castle, KY 40050 USA
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides service sand programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
DCBS is seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects. The ideal candidate for this position is self-motivated,organized, able to multi-task and prioritize work assignments well.
Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave and retirement benefits.
For more information on the Department for Community Based Services, please visit our website at: (Use the "Apply for this Job" box below)..aspx
Responsibilities include but are not limited to:- Performs administrative duties and coordinates work activities.
- Tracks of inventory or building management.
- Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning. Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
- Schedules meetings or phone conferences.
- Compiles, prepares, and disseminates staff meeting minutes or other meetings as required.
- Interprets department policies or procedures for staff and general public.
- Uses Worker Portal Inquiry to assist clients.
- Scans documents into Knowledge Lake received at the front desk and in the mail.
- Maintains current filing, logs or manuals as requested.
- Performs other duties as assigned.
- Strong verbal and written communication skills
- Good time management and organizational skills
- The ability to work well under pressure
- A willingness to work as part of a team
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at or -verify
Minimum RequirementsEDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR
SKILLS:
One year of professional, administrative, or business experience.
Substitute EDUCATION for
EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for
EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Marian Brooks oks or .
An Equal Opportunity Employer M/F/D
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