Unclaimed Property Manager

Own escheatment end to end:
Rule 17

Ad-17 searches, state dormancy and due diligence, NAUPA reporting, and the part that matters most — finding the shareholders everyone else lost. A compliance seat for a born researcher with serious technical range.

New York, NY Full-time

About the Role

Every register accumulates them: the returned envelope, the uncashed dividend check, the shareholder who moved three times since the stock was issued. Unclaimed property is where a transfer agent’s federal obligations, fifty-plus state regimes, and a genuine human duty meet, because behind every dormant position is a person or an estate that has lost track of something they own.

The Unclaimed Property Manager owns this function across EST’s issuer base: the SEC Rule 17

Ad-17 search program for lost security holders and unresponsive payees, state dormancy tracking and due diligence, escheatment reporting and remittance, and the proactive research that reunites holders with their property before a state ever has to hold it. We measure this seat on two things: airtight compliance, and how often we find the person.

Every EST hire, in every seat, meets three tests: exceptional technical ability, a deep command of the compliance obligations of their area of expertise, and fluency with modern tools, including AI, applied with the judgment regulated shareholder data demands. We are a small firm doing consequential work; the bar does not flex.

• Run the Rule 17
  
  Ad-17 program: identify lost security holders from returned mail, execute the required database searches on the prescribed timetables, document the results, and manage unresponsive-payee follow‑up on uncashed checks.
• Track dormancy across all applicable state unclaimed property regimes, maintaining the calendar of dormancy periods, due diligence windows, and report deadlines for every state in which our issuers’ holders reside.
• Prepare and file state unclaimed property reports in NAUPA format, reconcile remittances of cash and securities positions, and maintain the audit trail behind every escheated position.
• Design and send statutory due diligence mailings, and go beyond them: use research databases, public records, and modern search techniques to locate holders and heirs before property escheats.
• Coordinate with issuers and their counsel on escheatment policy, holder outreach campaigns, and the handling of estates, custodial accounts, and restricted positions.
• Manage state audit and voluntary disclosure matters if they arise, working with counsel and third‑party administrators.
• Build the tooling: dormancy dashboards, exception reports, search‑and‑match workflows, and AI‑assisted research pipelines that make one person effective across thousands of positions.
• Document procedures so the program’s knowledge lives in the process, and report program metrics to leadership, including the number we care about most: shareholders found.

• Excellent technical skills. This is a core requirement. Strong Excel and data handling for reconciliation and NAUPA file preparation, comfort with database software and reporting tools, and demonstrated fluency with modern tooling, including AI‑assisted workflows for search, matching, and document handling, applied with judgment.
• Excellent research skills. Equally core. You should have a track record of finding people and facts others could not: skip tracing, genealogy‑style estate research, public records work, or comparable investigative research, with the persistence to exhaust a trail.
• Working knowledge of SEC Rule 17
  
  Ad-17 obligations and multi‑state unclaimed property law: dormancy periods, due diligence requirements, NAUPA reporting, and the…