Speaker and Programming Coordinator

Barron's Wealth & Asset Management Group harnesses the power of an elite community of the nation’s top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike.

We host a series of invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barron’s Advisor) group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches.

The Speaker & Programming Coordinator supports the Senior Director of Programming in the development and execution of Barron’s Wealth & Asset Management events, with primary responsibility for coordinating the speaker experience from confirmation through onsite execution and post-event follow-up. Speaker and program operations are the foundation of this role, complemented by content-support responsibilities such as research, drafting, editing, and preparation of program materials.

We are looking for a highly organized, proactive professional with exceptional follow-through, strong writing and research skills, and the judgment to work confidently with senior financial advisors, executives, and other high-profile speakers. The ideal candidate thrives in a fast-paced environment, can independently coordinate a large volume of speaker details across multiple events, and understands the distinction between responsibilities they own independently and programming or content decisions that require alignment and approval.

• Manage speaker coordination from confirmation through post-event follow-up, including communications, scheduling, deliverables, contracts, travel, AV requirements, special requests, and onsite support.
• Proactively manage speaker timelines and deadlines across multiple events, accurately track details, and follow up without prompting.
• Coordinate the Senior Director’s speaker and moderator calls, including scheduling, calendar invitations, agendas, background materials, reminders, notes, and follow-up.
• Maintain accurate speaker records, program documents, databases, contracts, and planning systems.
• Research speakers or topics assigned by the Senior Director and compile factual background for her review.
• Review speaker proposals, presentations, and program materials for completeness, deadlines, and logistical needs; flag questions or concerns for the Senior Director.
• Draft and edit session descriptions, speaker briefs, moderator questions, and other program materials using direction and source material provided by the Senior Director.
• Work with production, editorial, sales, marketing, and other internal teams to ensure speaker and program requirements are met.
• Provide onsite program support, including speaker check-in, mic and AV coordination, session readiness, and troubleshooting.
• Manage assigned speaker operations independently. Refer speaker selections, invitations, session placements, and all substantive content or programming decisions to the Senior Director.

• Bachelor’s degree and 0–2 years of relevant professional experience in event programming, conferences, financial services, editorial, communications, marketing, or a related field, or equivalent experience.
• Exceptional organization, attention to detail, and…