Proposal Coordinator

PGS is seeking a detail-oriented, highly organized Proposal Coordinator to support federal proposal and business development efforts, with particular emphasis on NASA SEWP VI and other Government-Wide Acquisition Contracts. This role coordinates the full proposal lifecycle from solicitation review and planning through content development, compliance review, submission, clarification, award support, and handoff. The Proposal Coordinator works across internal teams, subject matter experts, and external partners to ensure proposal materials are accurate, complete, competitive, and delivered on time.

• Support the NASA SEWP Program Manager, Capture Leads, and other designated opportunity leads in coordinating federal RFIs, proposals, quotations, and NASA SEWP opportunities from opportunity intake and qualification through submission, post-submission activities, award support, and organized transition to the appropriate operational or delivery team.
• Monitor NASA SEWP CHOP, NASA SEWP communications, and other assigned opportunity sources for RFIs, RFQs, RFPs, task orders, amendments, notices, deadlines, and related actions. Maintain required proposal and contract-support documentation and coordinate administrative activities necessary to support established SEWP ordering and contract requirements.
• Review RFIs, RFQs, RFPs, statements of work, performance work statements, task orders, amendments, evaluation criteria, clauses, attachments, and related acquisition documents to identify requirements, submission instructions, deliverables, dependencies, deadlines, evaluation factors, and potential compliance risks.
• Develop and maintain proposal schedules, compliance matrices, response outlines, responsibility assignments, review milestones, action-item trackers, and submission checklists appropriate to the complexity, value, and risk of each opportunity.
• Coordinate contributors and required actions across Growth/Capture, Technical, Contracts, Finance, Recruiting, Program/Operations, and teaming partners. Facilitate proposal kickoff meetings, status reviews, contributor assignments, deadlines, approvals, decisions, and follow-up actions.
• Coordinate collection, tracking, and integration of technical, management, staffing, pricing, resume, past-performance, corporate, contractual, and administrative inputs from internal contributors, subcontractors, teaming partners, consultants, and other approved proposal participants, including other information and documentation required by the solicitation or proposal lead.
• Track staffing and pricing-related proposal inputs, as applicable, including labor categories, levels of effort, labor rates, staffing assumptions, key personnel information, resumes, availability or commitment information, and supporting documentation. Identify missing or inconsistent inputs and coordinate resolution with the appropriate functional owner.
• Coordinate and track required RFI and proposal inputs from subcontractors and teaming partners, including labor categories, rates, staffing commitments, resumes, past performance, representations and certifications, organizational information, required forms, and other solicitation-specific documentation. Monitor due dates, identify missing or inconsistent information, and elevate delinquent or unresolved inputs to the NASA SEWP Program Manager or appropriate proposal lead.
• Prepare, edit, proofread, format, and assemble responsive RFIs, quotations, proposals, and supporting documentation. Verify pricing documentation for mathematical accuracy, consistency, completeness, required approvals, and alignment with solicitation instructions. Escalate pricing strategy, labor-rate, margin, or other business-decision…