Sr. Project Manager - Mechanical Constuction

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* Job Description:

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* * This opportunity will work in the Spring Hill, Virginia area. Targeting candidates that live in the Raleigh, NC + Spring Hill VA area.
* *** The Senior Project Manager will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.  
** Safety
* * Manage Safety Compliance and foster a culture of safety:
* Conduct regular site walkthroughs and inspections to proactively identify risks
* Ensure full site safety compliance by overseeing all required safety activities, including site-specific safety plans, audits, toolbox talks, and pre-task planning
* Maintain proficiency in Industry Safe and reinforce safety best practices across all teams  
** Scope
* * Document Control and Review:

Review, organize, and distribute contract documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members (e.g., project team, subcontractors, fabrication shop, and vendors)
* Maintain accurate logs and ensure all documentation is tracked and up to date
* Draft, submit, and actively track RFIs and corresponding responses to keep projects moving forward
* Attend field coordination meetings and clearly communicate outcomes through detailed meeting notes
* Administer project-specific quality control programs and compile all required documentation
* Maintain and update progress drawings and as-built drawings throughout the project lifecycle
* Manage project closeout documentation, including O&M manuals, startup reports, training, and punch lists
* Review and interpret project documents, proactively identifying and communicating questions or issues  
** Manage Scope of Work:
*** Identify scope changes early, develop pricing, and negotiate change orders to protect project success and profitability  
** Schedule
* * Basic Schedule Management and Field Resources:
* Provide accurate duration and task input to support development of the overall project schedule
* Develop and communicate short-term schedules to general contractors and subcontractors
* Review project schedules regularly and provide feedback to keep timelines on track
* Create and manage weekly/bi-weekly work plans that drive project progress
* Adjust work plans as needed and communicate changes effectively to all stakeholders
* Collaborate with manpower coordinators to forecast, plan, and manage labor needs
* Actively participate in weekly manpower and labor coordination meetings  
** Procurement Management & Coordination:
*** Maintain and update equipment procurement logs to ensure visibility and accountability
* Manage and track tool and equipment rentals to optimize cost and efficiency
* Order equipment and coordinate shipping schedules with the Purchasing Department to align with project timelines
** Cost
* * Estimation:
* Collaborate with suppliers, vendors, and subcontractors to develop accurate and competitive estimates
* Prepare detailed estimates using estimating software
* Participate in pre-bid, page turn, project turnover, and preplanning meetings
* Assist in preparing clear and comprehensive scope/proposal letters  
** Financial Management:
*** Track and report labor productivity weekly using accounting software while leading PDCA improvement efforts
* Monitor and communicate project financial status, including risks and opportunities
* Ensure all cost changes are captured and communicated across subcontractors, vendors, and suppliers
* Manage project billings to ensure accuracy, timeliness, and positive cash flow
* Proactively address collection issues, including lien rights and customer communications
* Prepare for and lead monthly PM reviews, clearly presenting financials,…