Construction Submittal & Permitting Coordinator

Remote – Latin America

Full-Time

English Required

Long-Term Opportunity

South Desk is a leading business growth accelerator specializing in nearshoring services powered by AI-driven staffing solutions.

Our client is a growing U.S. based construction company specializing in roofing, waterproofing, and exterior building envelope solutions, focused on high-quality projects and effective operational processes.

We are looking for a proactive, detail-oriented coordinator to manage permit applications, construction submittals, approvals, and documentation while meeting deadlines and coordinating with project teams and local authorities.

• Prepare and submit permit applications and required documents.
• Coordinate with municipalities, building departments, HOAs, and regulatory agencies.
• Prepare construction submittals, including product data, specifications, and drawings.
• Track permits and submittals through approval and closeout.
• Follow up on reviews, comments, approvals, revisions, and outstanding requirements.
• Review documents for accuracy and completeness.
• Coordinate responses to plan review comments and information requests.
• Maintain accurate logs, records, and organized project files.
• Communicate updates to project managers, contractors, vendors, and other stakeholders.
• Coordinate resubmissions, inspections, and related documentation.
• Identify potential issues and support project coordination tasks.

• 2+ years of experience in construction administration, permitting, or project coordination preferred.
• Experience working with municipalities or building departments strongly preferred.
• Knowledge of construction plans, specifications, and permitting processes.
• Strong organization, attention to detail, and deadline management.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Ability to manage multiple projects independently and collaborate with teams.

• Residential or commercial construction experience.
• Knowledge of building codes and local permitting requirements.
• Experience with submittals, RFIs, inspections, or project closeouts.
• Familiarity with Procore, Buildertrend, Permit Flow, Bluebeam, or similar tools.

• 100% remote work from Latin America.
• Long-term opportunity and exposure to U.S. construction projects.
• Professional growth with a dynamic team.